Regulatory Affairs Specialist

This position can be remote within the United States or hybrid 2-3 days per week in Ames, IA Job Summary This position is responsible for the day-to-day regulatory activities for Henry Schein One’s dental imaging software (SaMD). In this role, you will assist with documentation, updating technical files, preparing submissions, and maintaining parts of the quality system, for software and digital health products. What You Will Do Regulatory submissions support Assist with regulatory submissions and correspondence under the guidance of the Regulatory Manager (e.g., prepare submission packages, compile evidence packages, organize and track submission milestones). Support international regulatory submissions, including EU MDR technical documentation, UKCA submissions, Australian TGA registrations, and Canadian licensing activities. Help maintain technical documentation in alignment with FDA guidance, EU MDR requirements, and other global regulatory expectations. Prepare materials for pre submission activities (e.g., FDA Q Sub, EU MDR consultations, international authority inquiries).. Quality systems and compliance support Maintain and update QMS documentation under supervision; support design controls, change control, CAPA tracking, and supplier qualification processes. Ensure alignment with primary medical device standards, including: EU MDR 2017/745 EN ISO 13485 (Quality Management Systems) ISO 14971 (Risk Management) IEC 62304:2006 / Amd 1:2015 (Medical Device Software – Software Life Cycle Processes) Assist with internal audits preparation and follow-up actions; help maintain risk management artifacts in support of product development. Regulatory intelligence and cross-functional support Monitor regulatory developments across the US, EU, UK, AU, and CA and emerging markets such as Italy, Austria, and Spain affecting dental imaging software and SaMD; summarize implications for product teams. Serve as a light-touch regulatory liaison to Product, Software, QA, Legal, and IT/Security, escalating questions as needed. Advertising and claims support Ensure marketing claims are aligned with regulatory requirements; escalate potential issues. Post-market activities Support post-market surveillance activities, including intake of complaints and basic adverse event reporting processes (e.g., MedWatch coordination with senior staff, EU vigilance support, international reporting workflows). Track and assist with CAPA activities related to post-market findings. Privacy, data security, and PHI compliance Assist with HIPAA/privacy considerations and data handling guidelines for cloud-based imaging workflows; support vendor risk assessments and data protection tasks. Documentation and training Create, organize, and maintain regulatory templates, checklists, and quick-reference guides. Help develop training materials for internal teams on regulatory requirements and processes. Geographic scope management Support regulatory requirements and product configurations for the US, EU, UK, Australia, and Canada. Coordinate with external consultants as needed for international submissions and compliance activities. Travel/Physical Demands Travel typically less than 10% Office environment with no special physical demands required Qualifications What You Will Have Bachelor’s degree in life sciences, engineering, regulatory affairs, or related field or equivalent experience 1-3 years of regulatory affairs or related experience (internships/co-ops acceptable) Familiarity with US FDA pathways for SaMD (potential 510(k) or De Novo) and 21 CFR Part 820; exposure to 21 CFR Part 11 is a plus. Familiarity with regulatory frameworks in EU (MDR), UK (UKCA), Canada (Health Canada), and Australia (TGA). Basic understanding of FDA SaMD guidance, software validation, and cybersecurity concepts. Basic familiarity with QMS elements, CAPA, design controls, and risk management per ISO 14971. Proficiency with Microsoft Office. Ability to develop templates, checklists, and training materials. Strong written and verbal communication, attention to detail, and ability to collaborate cross-functionally. Self-motivated, organized, and able to manage multiple small projects with supervision. Nice to Haves Regulated industry experience Exposure to IEC 62304 and ISO 13485 Experience with electronic document management systems (e.g., eQMS) RAC is not required but encouraged; pursuing RAC is a plus. The posted range for this position is $60,000 - $80,000 which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including prior experience, current skills, location/labor market, internal equity, etc. This position is eligible for a bonus target not reflected in the range. What you get as a Henry Schein One Employee A great place to work with fantastic people A career in the healthcare technology industry, with the ability to grow and realize your full potential Competitive compensation Excellent benefits package – Medical, Dental and Vision Coverage, 401K Plan with Company Match, Paid Time Off (PTO), Sick Leave (if applicable), Paid Parental Leave, Short Term Disability, Income Protection, Work Life Assistance Program, Health Savings and Flexible Spending Accounts, Education Benefits, Worldwide Scholarship Program, Volunteer Opportunities, and more About Henry Schein One Henry Schein One is the global leader in dental management, analytics, communication, and marketing software. Our company’s products and services work together as one simple solution to provide users with a seamless and integrated experience. Our company thrives because of our people. We believe in supportive, diverse, and inclusive workforce, inclusive environments, professional development opportunities, and competitive compensation packages. We value innovation, teamwork, and encourage work-life balance. One of many reasons why Henry Schein One leads the industry is because of our products, services and most importantly, our people. In 2022, Henry Schein One was named one of Best Companies to Work for in Utah. Click here for more information: 2022 Best Companies to Work For | Henry Schein One Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status . Unfortunately, Henry Schein One is not currently hiring individuals residing in Alaska, Delaware, Hawaii, Louisiana, Nebraska, North Dakota, Rhode Island, South Dakota, Vermont, West Virginia, Washington DC, or Puerto Rico and other US Territories.