Recruitment Coordinator | 6 mths Fixed Term Contract

Our Why At Dotmatics At Dotmatics, we believe science, data, and decision-making must be deeply intertwined for innovation to thrive. Our Portfolio includes Luma, LumaLab Connect, ELN Platform, Graphpad Prism, Geneious, SnapGene, Protein Metrics, OMIQ, FCS Express, LabArchives, NQuery, EasyPanel, MStar, SoftGenetics and Virscidian. We have a vision for a new Lab of the Future that will change the future of scientific research. We have created the world’s most comprehensive digital science platform – best-of-breed software applications already used by more than 2 million scientists, together in a single ecosystem united by a powerful, flexible enterprise data platform. This is not flat data buried away in digital graveyards. This is dynamic, multi-dimensional decision-making. Scientific enterprises need a new level of effectiveness to achieve tomorrow’s breakthroughs. Illness will not wait. The biosphere will not wait. We are tireless in our vision, because the time for innovation is now. Shaping the Future of Science At Dotmatics Our global team of more than 800 colleagues are dedicated to supporting our customers in over 180 countries. Together, with our scientific community of users, we accelerate scientific innovation in order to make the world a healthier, cleaner, and safer place to live. You’ll join a collaborative, global team pushing the boundaries of scientific innovation. Your ideas and efforts will have a tangible impact, accelerating scientific progress and discovery. We offer a dynamic, remote-friendly environment that fosters high integrity and collaboration, empowering you to excel. Dotmatics is a company built by scientists, for scientists. Combined, we are now the world’s largest cloud-based scientific research R&D platform. We need your help to keep growing and pioneering the future. We are Science Driven. We are Customer Centric. We are Better Together. Applicants must be eligible to work in the UK — We are unable to offer sponsorship at this time What do we need? Are you a highly organised, people-first talent professional who thrives in a fast-paced, high-growth environment? We're looking for a Talent Coordinator / Recruitment Operations specialist to join our Talent Acquisition team. This is a pivotal role that keeps the engine running — from sourcing support and interview scheduling to onboarding coordination and recruitment admin and support with Integration work. You'll be the connective tissue across the hiring process, ensuring every candidate, new hire, and contractor has a seamless experience from first touchpoint to first day (and beyond). You'll need to be a true flex player — equally comfortable jumping into a sourcing project, chasing down an IT hardware order, or making sure a contractor offboard is handled without a hitch. No two days will look the same, and that's exactly how you like it. In this role you will get to Support Sourcing: Assist the Talent team with sourcing candidates across a range of roles — building pipelines, running searches, and engaging talent across LinkedIn and other platforms. Coordinate Interviews: Own the scheduling of interviews end-to-end, liaising with candidates, hiring managers, and panels to ensure a smooth, timely process with zero errors Manage Onboarding: Lead the coordination of new hire onboarding schedules — ensuring every new joiner has a structured, well-organised first day and first week experience. Contractor Onboarding & Offboarding: Own the full lifecycle administration for contractors — from onboarding through to offboarding — ensuring all steps are tracked, completed, and compliant. Raise IT & Equipment Requests: Coordinate IT hardware orders and equipment requests for new joiners, working cross-functionally with IT to ensure everything arrives on time. Workday Requisition Management: Support the team in getting job requisitions created and maintained accurately in Workday, keeping data clean and up to date. Offer Coordination: Assist with the coordination of offers and associated paperwork — working closely with Talent Partners to ensure a smooth, timely close for every candidate. Recruitment Admin: Provide general recruitment operations support across the team — keeping ATS records accurate, tracking key milestones, and making sure nothing slips through the cracks. We are looking for people who have at least 8 years of experience in Talent Coordination/ Recruitment Operations, ideally within a fast-moving SaaS or tech environment. You'll be someone who takes pride in getting the details right, communicates proactively, and genuinely cares about delivering a great experience for candidates and new hires alike. The key skills we are looking for Coordination Excellence: Proven ability to manage complex scheduling and logistics across multiple time zones and stakeholders simultaneously, you may have led projects within HT or talent previously — you run a tight ship. Recruitment Operations Know-How: Solid understanding of the end-to-end hiring process and where coordination and admin support makes the biggest difference. Sourcing Ability: Comfortable using LinkedIn Recruiter and other sourcing tools to identify and engage candidates — you know how to find people who aren't actively looking. Systems Proficiency: Experience working in an ATS (Greenhouse preferred) and HRIS (Workday preferred) — you keep data clean and processes tight. Contractor Lifecycle Management: Experience managing contractor onboarding and offboarding, with a good understanding of the compliance and admin steps involved. Attention to Detail: You catch what others miss — whether it's an offer letter discrepancy, a missing IT request, or a scheduling conflict. Communication & Stakeholder Management: Clear, proactive communicator who builds great relationships with candidates, hiring managers, and cross-functional teams alike. Self-Starter: Highly organised, adaptable, and comfortable managing multiple priorities in an agile environment where things move fast. Candidate Advocate: You care about every touchpoint — from the first interview invite to the first-day schedule — and ensure it reflects who we are as a business. Research shows us the confidence gap and imposter syndrome can get in the way of meeting outstanding candidates, so please don’t hesitate to apply — we’d love to hear from you. By submitting your application, you agree that Dotmatics may collect your personal data for recruiting, global organization planning, and related purposes. Dotmatics Privacy Notice explains what personal information we may process, where we may process your personal information, our purposes for processing your personal information, and the rights you can exercise over Dotmatics use of your personal information. Dotmatics is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work.