Records Management Specialist

ABOUT THE ROLE

Careerscape is supporting a client opening for a Remote Entry-Level Records Management Specialist. This role focuses on organizing, maintaining, reviewing, and managing company records to ensure accuracy, compliance, and efficient business operations.

This is an excellent opportunity for someone who is detail-oriented, organized, and interested in building a career in records management, administration, operations, or information management.

The Records Management Specialist will work closely with internal teams to maintain documentation, update records, support compliance efforts, and improve recordkeeping processes.

This role is ideal for candidates interested in administrative support, records management, documentation control, or business operations.

COMPENSATION

The salary range for this role is $80,000 - $110,000 per year, based on experience, organizational skills, and client hiring needs.

Additional compensation and benefits details will be shared during the hiring process.

WHAT YOU’LL DO

- Organize, maintain, and manage company records and documentation

- Review records for accuracy, completeness, and compliance

- Update databases and recordkeeping systems

- Process, archive, and retrieve documents as needed

- Maintain digital filing systems and document repositories

- Assist with record retention and compliance procedures

- Support audits and documentation requests

- Track records-related activities and maintain logs

- Identify and correct record discrepancies

- Ensure confidentiality of sensitive information

- Collaborate with internal teams regarding documentation needs

- Help improve records management processes and efficiency

WHAT WE’RE LOOKING FOR

- High school diploma or equivalent required

- Associate’s or Bachelor’s degree preferred but not required

- 0–2 years of experience in administration, customer service, data entry, or support roles

- Strong attention to detail and accuracy

- Excellent organizational and time management skills

- Strong written and verbal communication abilities

- Basic computer skills (Microsoft Office, Google Workspace)

- Ability to manage multiple tasks and priorities

- Comfortable working independently in a remote environment

- Professional, dependable, and results-oriented mindset

NICE TO HAVE

- Administrative or office support experience

- Experience with document management systems

- Familiarity with spreadsheets and databases

- Records management or filing experience

- Experience handling confidential information

BENEFITS & PERKS

Benefits may include:

- Fully remote work flexibility within the United States

- Competitive entry-level compensation

- Medical, dental, and vision coverage options

- Paid time off, holidays, and sick leave

- 401(k) retirement plan options

- Paid training and onboarding

- Career growth into Records Coordinator, Compliance Coordinator, Operations Coordinator, or Information Management roles

- Performance-based bonuses and advancement opportunities

- Supportive and collaborative team environment

- Professional development and learning opportunities

WHY APPLY

This role is ideal for someone who enjoys organization, accuracy, and maintaining important business records.

Candidates who are dependable, detail-oriented, and eager to learn can build valuable administrative and operational experience while developing skills for long-term career growth.

ABOUT CAREERSCAPE

Careerscape is a staffing and recruiting firm connecting professionals with employers across multiple industries. We support hiring across operations, administration, customer support, and business services roles.

APPLICATION NOTICE

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.

Careerscape may also contact you about other relevant opportunities that align with your background and experience.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.