Real Estate Transaction Specialist

🏡 Real Estate Transaction Specialist (Transaction Coordination & Closings) – Remote Full-Time | Remote | U.S. Business Hours 🚀 About the Role We’re hiring a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions. This is not a basic administrative role. You’ll play a critical role in: ✅ transaction coordination ✅ contract management ✅ title & closing coordination ✅ stakeholder communication ✅ deadline enforcement ✅ CRM and transaction tracking You’ll serve as the operational backbone between: sellers buyers title companies agents internal teams to ensure transactions move from contract execution through closing accurately, efficiently, and without delays. If you thrive in: fast-paced real estate environments wholesale or investment transactions high-volume deal coordination deadline-driven workflows operational execution this role is a strong fit. 🔥 What You’ll Own Transaction Lifecycle Management (Primary Focus) Manage the full transaction process from executed contract through closing Coordinate single-family acquisitions and dispositions simultaneously Handle 30–50 active transactions without missed deadlines or operational gaps Maintain visibility into: contract status inspections title updates financing milestones closing timelines Ensure all transaction workflows remain organized and on track Contracts & Documentation Draft, send, and manage: purchase agreements amendments addenda closing documents Ensure all documents are: accurate complete properly executed version-controlled Manage e-signature workflows using: HelloSign Dropbox Sign similar platforms Maintain organized and audit-ready transaction files Timeline & Deadline Enforcement Track and enforce: contingency deadlines inspection periods financing timelines closing dates Maintain a zero-miss approach to transaction management Identify risks, delays, and bottlenecks proactively Escalate and resolve issues before they impact closings Inspection, Title & Closing Coordination Coordinate: inspections property access title workflows closing logistics Work closely with title companies to resolve: liens curative items ownership issues title discrepancies Ensure smooth and timely closings across all assigned deals Communication & Stakeholder Management Serve as the primary point of contact for: sellers buyers agents title companies internal teams Maintain proactive daily communication and follow-ups Provide clear and professional transaction updates Ensure all stakeholders remain aligned throughout the process CRM & Transaction Reporting Maintain accurate transaction records inside CRM systems Update: deal stages notes tasks closing statuses in real time Provide regular transaction status updates to leadership Ensure clean pipeline visibility and reporting accuracy 💻 Required Experience & Skills Core Requirements 8–10 years of hands-on experience in: real estate transaction coordination single-family purchase & sale transactions contract-to-close transaction management Strong familiarity with: wholesale real estate investor transactions acquisition workflows Proven ability to manage: 30–50 concurrent transactions high-volume real estate pipelines Strong experience with: Gmail Google Sheets Google Calendar CRM systems (Salesforce preferred) e-signature platforms Excellent written and verbal English communication skills Strong attention to detail and deadline management Comfortable speaking daily with: sellers buyers title companies agents ⭐ Ideal Experience Experience coordinating: off-market acquisitions investor-driven transactions wholesale real estate deals Familiarity with: U.S. title processes lien resolution curative workflows Background in: real estate investment firms wholesalers iBuyers high-volume acquisition teams Experience building: transaction workflows KPI reporting operational documentation 🧠 What Makes You a Strong Fit Extremely detail-oriented and process-driven Comfortable managing high transaction volume under pressure Proactive problem-solver who anticipates issues early Strong communicator with confidence handling multiple stakeholders Highly accountable with strong operational ownership Organized and calm in deadline-heavy environments Able to work independently without constant oversight 📅 What a Typical Day Looks Like Review active deals and upcoming deadlines Follow up with title companies, sellers, buyers, and agents Draft and send contracts, amendments, and addenda Coordinate inspections and closing logistics Resolve title issues and outstanding transaction items Update CRM records and transaction trackers Escalate risks and provide leadership updates In short: You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps. 📊 Key Metrics for Success (KPIs) Zero missed deadlines or contingencies On-time closings across all assigned transactions Accuracy of contracts and transaction documentation Effective management of 30–50 concurrent deals Strong stakeholder communication and responsiveness Clean CRM hygiene and transaction reporting accuracy 🌟 Why This Role Stands Out High-ownership role inside a fast-moving real estate environment Direct exposure to: acquisitions dispositions title coordination investor transactions Opportunity to work closely with leadership and operations teams Fully remote role with structured systems and clear accountability Strong long-term growth opportunities into: Transaction Operations Manager Real Estate Operations Acquisition Operations Closing Management 🧪 Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Client Interview Offer & Background Verification 👉 Apply Now If you: thrive in fast-paced real estate transaction environments excel at keeping deals organized and moving forward are experienced in wholesale or investment transaction coordination can manage high-volume closings without missing details this role is a strong fit for you.