Quotations Manager - Switchgear

Current Employee? Click Here to Apply! Flexibility Option: Hybrid option available Job Req Id: 31874 Description: Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work. This position will be located in: Richmond, VA Application Deadline: May 11, 2026 Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active. Job Summary The Quotations Manager supports the operation functions of the assigned Quotations teams. Identifies and notifies quotations staff of upcoming projects or jobs. Oversees the schedule of jobs being bid, accuracy of database on current projects, and assures required specifications are met for all jobs in progress. Oversees or participates in obtaining orders and providing sales support for the outside sales force. Negotiates with vendors for best pricing and best delivery of products to customers and/or jobsites. Manages the relationship with key vendors that work with the quotation department. Provides guidance in purchasing functions, product evaluations and code descriptions, inventory management, pricing development, and other related services, as needed. Ensures the Quotations team is performing the appropriate SAP functions, so the department runs as efficiently and accurately as possible. Responsibilities Essential Functions Helps execute the company and group sales and marketing plans. Manages the project quotation and project management staff with emphasis on building a strong team. Travels to branches on a regular basis to establish a working relationship with Branch Managers, Account Managers, remote quotations staff, and customers. Works closely with Border States’ sales and marketing staff to promote sales and to meet and exceed sales and gross profit objectives. Identifies and notifies quotations staff of upcoming projects or jobs. Oversees the schedule of jobs being bid, accuracy of database on current projects, and assures required specifications are met for all jobs in progress. Oversees and may participate in the completion of the quotation process for each assigned project, market, or location. Oversees or participates in obtaining orders and providing sales support for the outside sales force. Provides customers with timely follow-up on technical inquiries and requests. Manages and works with the quotations team to close-out completed job files. Negotiates with vendors for best pricing and best delivery of products to customers and/or jobsites. Manages the relationship with key vendors that work with the Quotation department. Consistently provides responsive, quality service to our customers. Responsible for assuring staff is actively participating in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures. Provides guidance in purchasing functions, product evaluations and code descriptions, inventory management, pricing development, and other related services, as needed. Supervises and oversees the efforts of the Quotations staff to work with the Customer Financial Services to resolve customer-billing problems resulting from errors in the quotations process, pricing, shipping, delivery, or other customer service/credit areas. Manages the budget for the department. Responsible for assuring the Quotations team is performing the appropriate SAP functions so the department runs as efficiently and accurately as possible. Non-Essential Functions Provides input and market intelligence to quotations, as required. May place orders and hold orders on secured projects, prepare submittal drawings, and release hold orders after submittal approval. May develop quotations and request bid/performance bonds for customers within company profit objectives and guidelines. Attends sales meetings and training programs, as needed. Qualifications Business or trade degree or the equivalent in work experience. Prior supervisory experience with a minimum of 4 years of prior customer service, quotation, or sales experience with strong knowledge of lighting, electrical products and systems preferred. Prior electrical distribution experience preferred. Comprehensive knowledge of product lines and applications, alternate product substitutes, and supplier pricing policies preferred. Strong working knowledge of PC for Windows, Microsoft Office (Excel, Word and PowerPoint), internet, email, and SAP software preferred. Proficient in third-party platforms such as quoting, design, and analytics tools and is recognized as an expert in select systems. Skills and Abilities Strong technical ability to understand electrical systems and product applications. Technical ability to read blueprints. Excellent interpersonal, written, and verbal communication and reading skills. Ability to effectively plan and organize. Excellent customer service skills include being competent, accurate, responsive and engaged. Physical Requirements Frequency at which you would carry/lift in a typical day: Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100% Lift from Waist: < than 10 lbs. - Not at all 10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100+ lbs. - Not at all Lift from Floor: < than 10 lbs. - Frequently 10 to 25 lbs. - Frequently 26 to 50 lbs. - Occasionally 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100+ lbs. - Not at all Carried for Distance: < than 10 lbs. - Not at all 10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100+ lbs. - Not at all Physical Activity Frequency at which you would do the following in a typical day: Sitting (a continuous period of being seated) - Continuously Standing (for sustained periods of time) - Frequently Walking (moving about on foot to accomplish tasks) - Frequently Bending/stooping (downward and forward) - Occasionally Crawling (moving about on hands and knees or hands and feet) - Not at all Climbing/Walking Stairs (ascending or descending) - Frequently Reaching (extending arms in any direction) - Frequently Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally Balancing (maintaining body equilibrium to prevent falling) - Occasionally Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally Grasping (Applying pressure to an object with the fingers and palm) - Continuously Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously Talking (expressing or exchanging ideas by means of the spoken word) - Frequently Driving (the control and operation of a motor vehicle) - Occasionally Desk work (work usually performed at a desk) - Continuously Use of a computer - Continuously Use of a telephone - Frequently Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously Exposure (to adverse weather & temperature conditions) - Occasionally Travel (travel needed to perform job duties) - Occasionally Additional Information This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation. Our History Border States is a leader in the electrical supply distribution industry with approximately 130 locations in 31 states. Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills. We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries. Border States has a competitive benefit package and is a 100 percent employee-owned company. Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners. We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers. Employee-owners understand their roles in the success of the company and care about customers’ needs, which drives our focus on adding value to everything we do. We recognize that not all customers are the same and each has specific requirements. Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others. Values As a Border States employee-owner, you’re responsible for living our mission, service philosophy and service standards. Our Purpose We believe unstoppable businesses shouldn't go it alone. We are owners - of relationships, of outcomes, of every moment these unstoppable businesses need to deliver. Service Philosophy We earn customer loyalty and confidence by caring about their needs and adding value to everything we do. Service Standards Border States employee-owners are competent, accurate, responsive, and engaged . Your career Join an experienced team at one of the largest electrical distributors in the United States. What are you waiting for? Border States has a competitive benefits package which includes but is not limited to: Health, Dental and Vision Benefits Accident, Critical Illness, Hospital Indemnity FSA & HSA Employee Stock Ownership Plan (ESOP) Disability Benefits 401(k) Retirement Plan Life Insurance Employee Assistance Program Paid Holidays Paid Volunteer Time Personal Leave time and more! Border States provides bonuses to their employee-owners upon the achievement of branch and company goals. Equal Opportunity For All It’s not just the law. It’s something we’ve believed in since our founding. We value the diversity of all of our employee-owners and will always be an equal opportunity employer. Drug Free/Smoke Free workplace Employment may be contingent on the offered candidate successfully passing one or more of the following pre-employment screenings: Criminal background check (required for all positions) Motor Vehicle Record (MVR) check (required for positions involving driving) Drug testing The MVR check and drug testing vary by role and will be communicated to the offered candidate during the onboarding process and as applicable. Nearest Major Market: Richmond