Purchasing Administrator

If you love bringing order to busy workflows and want to be the person who keeps everything moving, this could be your perfect next step. As a Purchasing Administrator at Commercial, you’ll play a key role in keeping our procurement function running smoothly, providing essential administrative support and ensuring purchase orders are processed accurately and on time. You’ll raise and maintain orders, manage supplier and internal queries, and keep purchasing data accurate and up to date. In addition to core purchasing activities, the role provides flexible, ad-hoc administrative support across the department as required, contributing to the smooth day-to-day running of the business. This position suits a well-organised individual with strong attention to detail, good communication skills, and the ability to coordinate effectively across multiple teams. Your responsibilities as a Purchasing Administrator will be: Raise, process, and maintain purchase orders in line with company procedures and approval controls Ensure all purchase orders are accurate, complete, and issued in a timely manner Monitor order progress, manage order confirmations, and follow up with suppliers as required Act as the first point of contact for internal and external order-related queries, resolving issues efficiently Liaise closely with the Finance department to support invoice matching, pricing verification, and cost discrepancies Maintain accurate purchasing records, supplier information, and order documentation Work collaboratively with the Customer Service team to address delivery issues, shortages, or urgent customer requirements Support compliance with purchasing policies and internal controls Assist with reporting and data provision relating to purchasing activity Provide general administrative and ad-hoc support to the purchasing team and wider business as required About you: Excellent organisational and time-management skills with a keen attention to detail A positive, personal, and professional attitude towards your work Excellent communication skills both written and verbal You are IT literate with a sound knowledge of Microsoft Office & Outlook. Ability to work independently and collaboratively in a team-oriented environment. About us We’re Commercial – a purpose-driven, people-first organisation that’s on an exciting journey to reach a £100m annual turnover and beyond. But what really defines us isn’t just the numbers – it’s the people, the culture we’ve built, and the innovative spirit that drives us forward. As Business Transformation Specialists, we combine original thinking with practical expertise to improve the everyday experiences and outcomes for our clients. Our areas of specialism include Managed IT, Smart Technologies, Digital Workspace, Interiors, Office Supplies, PPE, Facilities, and Workwear. We’re proud to be an award‑winning employer, having won our category at the Sunday Times Best Places to Work 2026 , recognised as the Best Place to Work in the Business and Management Services industry. In August 2025, we proudly achieved Ecovadis Platinum status, placing us among the top 1% of companies assessed worldwide for sustainability. We’re #commercialbynature – a team driven by values, sustainability, and continuous improvement. And now is a particularly exciting time to join us. Our Commercial HQ is undergoing a full refurbishment – and you’ll be working in a brand new, state-of-the-art office space, purposefully designed to support creativity, collaboration, and wellbeing. Our Benefits We believe that people thrive when they feel truly valued and at Commercial, we make sure that happens every single day. When you join us, you’ll enjoy a desirable benefits package designed to support your personal and professional wellbeing, reward your hard work, and help you flourish in all areas of life. Here’s what you can look forward to: A base salary of up to £26,228 per annum Hybrid working structure with the flexibility to work from home for part of the week A generous holiday allowance of 25 days plus bank holidays, which increases with length of service An enhanced family leave package to support you and your growing family Life Assurance, offering peace of mind with cover equivalent to four times your salary Access to health & wellbeing support – including 24/7 GP access, physiotherapy, and a confidential Employee Assistance Programme Free mortgage advice from leading broker Charles Cameron & Associates, available to you, your family, and friends Feel-good extras – including volunteering days, onsite parking at all four of our offices, free refreshments, an employee community platform to stay connected to like-minded colleagues, weekly company-wide Learning Days – a chance to share ideas, gain fresh insights, and explore a wide range of topics together, cycle-to-work and EV schemes, flexible working options, and much more! Training and Development At Commercial, we invest in our people, 86% of our Senior Managers and 80% of our Directors have been promoted within. Whether you're just starting out or looking to grow, your development journey is as unique as you are – and we’ll support you every step of the way by offering training and development opportunities for career growth. Diversity & Inclusion At Commercial, we believe our differences make us stronger. We are committed to creating a workplace where everyone feels seen, heard, and valued – no matter your background, belief, identity, or way of life. We’re proud to stand beside one another through life’s ups, downs, and everything in between. Our Diversity & Inclusion initiatives – including support around menopause, neurodiversity, mental health, and more – are just one of the ways we look out for each other and celebrate what makes us unique. We hire people, not checklists. So even if you don’t tick every box in the job description, we’d still love to hear from you. Your potential, passion and perspective might be exactly what we’re looking for! We are an equal opportunity employer and welcome applications from all individuals, regardless of race, ethnicity, gender identity, age, religion, disability, sexual orientation, or socio-economic background. To learn more about who we are, our values, and how we protect your personal data during the recruitment process, please visit our website and review our Job Applicant Privacy Policy https://commercial.co.uk/careers .