Project Intake & Governance Manager

BPM – where caring and community are in our company DNA. We are always striving to be our best selves and are compelled BPM – where caring and community are in our company DNA. We are always striving to be our best selves and are compelled to ask the questions that lead to innovation. As a [Job Title] at BPM UK, you will be part of an exciting growth journey as we establish and expand our UK presence. BPM has a strong global advisory focus, and the UK team is at the forefront of this expansion. Our people-first culture sets us apart—we combine the best of UK business practices with the backing and resources of a well-established international firm. You will work with ambitious, high-growth clients, including recognizable UK brands, as they navigate the complexities of international expansion. At BPM, we take a true advisory approach, partnering with clients throughout their business lifecycle to provide strategic insights across tax, finance, and business operations. At BPM, you will broaden your skills, challenge yourself, and make a difference for your colleagues and communities. Our entrepreneurial spirit drives us to see and do things differently. Our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger. Because People Matter. What You Get: International Exposure & Collaboration – Work alongside a global team, integrating with US colleagues and clients. Flexible Working Arrangements – Hybrid model with regular Central London team meetups and colleague events. Challenging & Exciting Client Work – Serve a diverse client base, from UK-based high-growth companies to North American businesses expanding internationally. A Strong, People-First Culture – We prioritize work-life balance, career development, and flexibility, setting us apart from traditional firms. Professional Growth & Development – Support for ACA, AAT, and other professional qualifications, with structured training, mentorship, and learning opportunities. Position Summary: The Project Intake & Governance Analyst is responsible for managing the organization’s project intake process, ensuring initiatives are evaluated, documented, and prepared for leadership review. This role serves as the central coordinator for new project requests, partnering with business and IT stakeholders to gather requirements, facilitate intake reviews, and support prioritization and approval workflows. The position operates within the IT PMO and plays a key role in improving visibility, consistency, and decision-making quality across enterprise initiatives. Key Responsibilities: 1. Intake Process Management Serve as the primary point of contact for all incoming project requests Manage and administer the project intake workflow from submission through approval/denial Ensure all submissions include required documentation (business case, scope, risks, timeline, etc.) Perform initial qualification of requests (project vs. operational work) 2. Governance & Review Coordination Partner with requestors and stakeholders to develop key project inputs, including (but not limited to): Business case and problem statement ROI and financial impact details Risks, dependencies, and constraints Implementation approach and scope Coordinate intake review cycles, including: Meeting preparation and facilitation when necessary Tracking decisions and follow-ups Ensure governance standards and processes are followed Maintain transparency of request status to stakeholders 3. Prioritization & Data Support Assist in scoring and prioritization of requests based on defined criteria Compile and present: Estimated timelines Resource needs Risks and dependencies Support leadership by providing clear, structured decision inputs 4. Stakeholder Engagement Partner with business and IT teams to refine project requests Communicate intake expectations and timelines to requestors Provide guidance on intake requirements and templates Escalate gaps, risks, or incomplete submissions as needed 5. Process Improvement & Reporting Identify and recommend improvements to the intake process Track and report on: Intake volume Approval rates Cycle times Maintain intake documentation, templates, and tools Required Qualifications: 4–6+ years of project management or PMO experience Experience working in cross-functional, matrixed environments Strong organizational and documentation skills Ability to gather and synthesize business and technical information Experience with project intake, governance, or PMO processes preferred Proficiency in project tools (e.g., Monday.com) Preferred Qualifications: Experience supporting PMO or portfolio management functions Exposure to project prioritization, business case development, or funding reviews Familiarity with professional services or multi-business-unit environments Core Competencies: Structured thinking and attention to detail Strong communication and stakeholder management Ability to manage multiple requests simultaneously Comfort operating in ambiguous, evolving processes Basic understanding of project financials and risk concepts About BPM UK: BPM is an established global advisory firm, and our UK expansion is a key part of our growth journey. We specialise in partnering with clients throughout their business lifecycle, supporting everything from domestic tax and audit compliance to international expansion strategies. Unlike traditional firms, BPM offers a true global advisory experience, ensuring clients receive proactive, strategic guidance. Our UK team brings together the best of UK business practices with BPM’s international expertise, fostering a collaborative, flexible, and people-first culture. We are looking for driven professionals who are excited to be part of something new—helping shape BPM’s future in the UK while working with some of the most dynamic and recognisable brands in the market.