Project Coordinator - Office of Faculty Affairs and Leadership Development

Summary As a Project Coordinator in the Office of Faculty Affairs and Leadership Development (OFALD), you will play a critical role in supporting the oversight of faculty employment actions, processing contracts, facilitating faculty appointments, and ensuring compliance with institutional policies. You will collaborate with key stakeholders across MCW, including Faculty Compensation, Provost and Dean’s offices, Legal, and administrative leaders on all faculty employment-related processes. Primary Responsibilities Manage and oversee the administrative processes for all faculty employment-related matters, including issuing contracts, renewing contracts, pre- and post-employment activities and verification of doctoral degrees, and other employment actions. Create and manage administrative processes for programs using continuous quality improvement principles. Collaborate and provide support for various OFA programs and committees. Oversee current projects and coordinate all team members to keep workflow on track. Ensures appropriate communication across teams, ensuring projects are completed on time and meet high-quality standards. Prepare and develop reports and presentations as required. Foster a sense of teamwork, cooperation, and community within and amongst MCW entities. Knowledge – Skills – Abilities Strong written and verbal communication skills. Organizational skills, time management, and the ability to handle multiple tasks. Strong analytical, problem-solving, and critical thinking skills. Adaptability, attention to detail, and active listening skills. Ability to manage and oversee faculty employment actions with precision and confidentiality. Qualifications Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Bachelor’s degree Minimum Required Experience: 3 years Physical Requirements Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects. #LI-AV1 Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website . MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination: The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.