Procurement Specialist - Vaughan

Procurement Specialist - Vaughan About Lumon Production: Lumon is a global pioneer in balcony glazing and terrace solutions, transforming outdoor spaces into safe, energy-efficient, and beautiful living areas. In Canada, we’re growing fast and scaling our manufacturing to meet demand across North America. Join us to build a world-class factory operation that delivers quality, safety, and reliable lead times to our customers and installation teams. Role Summary: We are seeking a motivated and detail-oriented Procurement & Inventory Specialist to support the company’s purchasing, inventory, shipping, and import operations. This role is responsible for managing supplier communications, purchase orders, inventory control activities, and international shipments while ensuring compliance with customs regulations, quality standards, and company procedures. This role is intended to be hybrid; the specific work arrangement will be evaluated based on operational needs. The ideal candidate is adaptable, eager to learn, and interested in developing strong expertise in procurement, inventory management, vendor relations, and cross-border logistics. The successful candidate will play a key role in maintaining material availability, supporting operational efficiency, coordinating imports from Europe and North America, and driving continuous improvement initiatives across the supply chain. Key Responsibilities: Manage day-to-day purchasing activities and issue purchase orders for production and operational requirements. Coordinate procurement activities with domestic, international, and cross-border procurement teams. Follow up with suppliers to ensure on-time delivery and proactively address potential supply disruptions. Support sourcing activities for European, local, and other international suppliers, including RFQs and supplier follow-ups. Maintain accurate purchasing records, pricing information, supplier data, and order confirmations within the ERP system. Assist with sourcing activities, supplier quotations, and cost reduction initiatives. Import & International Trade Coordination: Coordinate ocean, air, and ground shipments from Europe and other international suppliers. Work closely with freight forwarders, customs brokers, and carriers to ensure timely delivery of imported goods. Review and maintain import documentation including commercial invoices, packing lists, certificates of origin, and customs documentation. Apply and interpret Incoterms (EXW, FCA, FOB, CIF, DDP, etc.) during purchasing and transportation activities. Assist with annual and ongoing CUSMA/USMCA documentation and maintain compliance records. Stay current on customs regulations, border legislation, and trade compliance requirements, communicating changes to relevant stakeholders. Support customs clearance activities and resolve shipment-related issues when required . Inventory Management & ERP Administration (SCM, Dynamics 365): Strong understanding of PPO (Planned Purchase Orders) and min-max inventory stock levels to support efficient replenishment and avoid stockouts or overstock situations. Coordinate and support physical inventory counts and cycle counts. Investigate inventory discrepancies and process inventory adjustments within the ERP system. Support material planning activities to ensure uninterrupted production operations. Assist with receiving, storing, organizing, and distributing purchased materials. Ensure accurate daily transactions and inventory records. Shipping & Receiving (Support Function): Provide support to the shipping and receiving team as required and be capable of assisting during absences. Assist shipping personnel with skidding, packing, and shipment preparation when needed. Verify accuracy of daily shipping transactions and documentation. Support creation of Advance Shipping Notices (ASN) for customers when required. Assist with coordinating freight pickups and shipment readiness. Maintain shipping records and documentation as per company procedures. Cross-Functional Coordination & Communication: Act as the key communication link between procurement, production, logistics, inventory, and sales & installation teams, ensuring timely escalation of supply risks, delays, and material issues to maintain full operational alignment. Ensure alignment of priorities across departments regarding material availability, delivery timelines, and production needs. Support resolution of interdepartmental issues related to purchasing, shipping, and inventory discrepancies. Ensure all departments are aligned on procurement schedules, shipment status, and material requirements. Continuous Improvement/ Quality/Safety Identify and recommend improvements to procurement, inventory, and logistics processes. Support initiatives that reduce lead times, improve efficiency, and minimize waste or damage. Participate in continuous improvement projects across supply chain functions. Follow all company procedures and ensure regulatory compliance with internal quality, purchasing and import activities. Maintain a safe work environment and always follow safe work practices. Report hazards and participate in safety improvement initiatives. Qualifications: 2-4 years of experience in Procurement, Purchasing, Supply Chain, Knowledge of import/Export, or Shipping & Receiving roles. College diploma or degree in Supply Chain Management, Business Administration, Logistics, or related field. Experience working with ERP systems Dynamic 365, and SCM(inventory and purchasing modules). Strong proficiency in Microsoft Excel and data management tools. Excellent communication and coordination skills across multiple departments. Strong attention to detail, organization, and problem-solving ability. Ability to manage multiple priorities in a fast-paced environment. Language Skills: Native level written and spoken local language. Safety Certifications: WHMIS, Workers' Health and Safety Awareness, understanding of safety standards, and PPE use Candidate Competency Profile: Problem Solving - Uses logic and systematic analysis to interpret underlying trends, core issues, and root causes, and identifies pragmatic and effective solutions. Prioritizing and Planning - Identifies priorities, creates plans, and organizes processes and resources to accomplish goals in a logical and efficient way. Integrity - Maintains high standards of honesty and trustworthiness. Considers ethical implications of issues and decisions while remaining pragmatic. Uses appropriate opportunities to bring difficult or sensitive issues into the open. Judgement : Evaluates data and courses of action using an unbiased and rational approach and makes decisions that are well-reasoned and effective Breadth of Perspective : Considers the bigger picture, makes connections between different information, and develops theories, concepts, and models to explain complex issues Communication : Communicates information in a clear and concise manner, tailors the message and approach to the purpose, context, and audience, and checks understanding Negotiating: Recognizes the needs and objectives of different parties, looks for common ground, identifies bargaining points, and seeks solutions that satisfy all parties. Why Lumon? We work according to our values – At Lumon, we stay true to our values in the work in which we do. In the eyes of the customer and the employer, being the best and the most desired in glazed spaces is no easy task, but one we are willing to take it on together. We help you to grow personally and professionally – We believe that everyone has something to learn from one another. We support each other on a journey of growth, because life is all about learning. We understand that mistakes happen, and that together is the way to resolve them. We listen to our employees - Growth and development are dependent on feedback. We listen to what our employees have to say and collectively work together to build a better future, measuring the satisfaction of our employees three times a year. Salary Range: CAD: $65,000-$74,000 Annually For more information, please contact: Factory Manager, Farina Aamer +1 416 795 9485 or HR Manager Amanda Holanda, +1 604 314 1336 Our story: Our story begins in 1978, where Pohjois-Karjalan Lasipalvelu Ky began operating in an old chicken coop located in Outokumpu, Finland. The company, changing its name to Ikkunanikkarit Ky, quickly established itself as the region’s most significant window renovator for single-family houses and apartment buildings. By the end of the 1980s, the overheating of the construction industry and the subsequent recession gave the company a novel opportunity. In 1990, a new and unique concept was born, something that had never existed anywhere in the world previously – balcony glazing! This innovation allowed balconies to switch from open, airy spaces to cozy and enclosed ones, all thanks to adjustable glass. Lumon’s balcony glazing quickly became a concept that, according to our advertising slogans at the time, “gave new life” to building balconies. Lumon is known as an international professional in balcony facades and terrace glazing. Our company values continue our belief in cooperation and collective achievement, and have done so since Lumon’s humble beginnings. Our mission to build better homes has become a reality during our decades of sustainable growth, in addition to building better lives and a better world in over 20 countries. Our glazing solutions transform terraces and balconies into sustainable, inspiring, and versatile spaces, giving more room for life. We take care of the entire supply chain, from production to sales to installation, without forgetting our numerous support functions. Taking care of the whole process also means we are near our clients throughout customer life cycles, ensuring we keep our promises. There are over 1,100 of us in the Lumon family, and we believe that the best is achieved by learning together. Lumon has come a long way since its modest beginnings, and our journey continues. Department Production Locations Lumon Canada Inc., Vaughan Lumon Canada Inc., Vaughan Why work for Lumon Canada? We work according to our values At Lumon, we stay true to our values in the work in which we do. ‘We are always near’, ‘we keep our promises’ and ‘we build the future together’ help us to focus on caring about our colleagues and customers. In the eyes of the customer and as an employer, being the best and most desired is no easy task, but it is one we are willing to take on together. We help you to grow personally and professionally We believe everyone has something to learn from one another. Whether it comes to safety or best practices, we support each other on a journey of growth. Life is all about learning. We understand that mistakes happen, and together is the best way to resolve them. We want to see you succeed and invest in making this to become a reality! We listen to our employees Growth and development are dependent on feedback. We listen to what our employees have to say and collectively work together to build a better future. We measure the satisfaction of our employees three times a year. The results are systematically monitored and reviewed on a company business unit and team level, because we believe that together we can reach our destination. We believe that the best is achieved by learning together At Lumon, we want new colleagues who are ready to start learning alongside us. Our four departments of production, installation, sales and administration provide plenty of opportunity for many kinds of talent. Our vision is to be the best and the most desired choice for our customer, and we believe that this is only achieved by working alongside each other and supporting our colleagues on the way. We value enthusiasm, good energy and a desire to learn - this is how we take our growing operations to the next level! Ready to start building better homes with us? Check our open positions for a possible fit for you, and apply now! About Lumon Canada Inc. Our story began in a chicken coop in 1978 in Finland. We believe that the best stories do not always require a prestigious beginning, but even humble beginnings can be the start of building a great success story. In North America, our operations begun in 2011. Lumon is known internationally as a professional in balcony facades and terrace glazing. We take care of the entire supply chain from production to sales to installation, without forgetting our various support functions. This is the reason why we are always looking for more driven members to join our team! There are over 1500 of us here at Lumon, and we believe that the best is achieved by learning together, according to our values… exactly what has taken us from the chicken coop to where we are today. The figures below are presented on the basis of Lumon Group, for the past year. Founded in 1978 Co-workers 1100 Turnover $270 M