Procurement specialist

Procurement specialist At the Vitrolife Group, we work every day to unlock the full potential of science and technology to reduce the barriers towards building a family. Together we help our customers and their patients to fulfill the dream of having a baby. Vitrolife Group is a global provider of medical devices and genetic services. Based on science and advanced research capabilities, we develop services and products for personalized genetic information and medical device products. We support our customers by improving their clinical practice for the patient's outcome of fertility treatment. About the role This role supports the Purchasing and Logistics teams with order processing, supplier communication, item set-up and basic sourcing activities, helping to ensure smooth and efficient supply operations across an international environment. The position contributes to the timely, cost-effective and compliant purchasing of materials, goods and services required by the organization, working closely with internal teams and suppliers in a dynamic and regulated setting. It is an opportunity to gain broad exposure to purchasing and logistics processes, collaborate with different stakeholders and continue learning in a global, patient-focused company. Key responsibilities: Set up suppliers and items in Navision, ensuring accurate and up-to-date master data. Convert approved offers into purchase orders, send them to suppliers and follow up on delivery dates. Register and track direct purchase orders, including IT equipment, mobile phones, cafeteria supplies, Amazon orders and other internal requests. Record daily purchasing and logistics incidents, supporting follow-up actions and contributing to the annual review with the Quality department. Monitor order status and follow up on deliveries, invoices and pending actions to ensure smooth purchasing operations. Respond to internal queries related to purchasing processes, especially those connected to invoicing, order reception and warehouse coordination. Prepare import and customs documentation, ensuring that all required paperwork is accurate, complete and compliant with applicable regulations. Maintain regular contact with couriers and transport providers to follow up on shipments and help resolve delivery incidents. Support invoicing processes by reviewing information, checking accuracy and coordinating with the relevant internal teams when needed. What We’re Looking For Bachelor’s degree in Business Administration, Supply Chain Management, Logistics or a related field. 2 to 4 years of experience in Purchasing, Supply Chain or Logistics. Experience in a regulated environment such as MedTech, Pharma, biotech or a similar industry will be considered an advantage. Good knowledge of Microsoft Office Suite, especially Excel, Word and Outlook. Experience working with ERP systems. Knowledge of Navision will be considered a strong advantage. Fluent level of Spanish and English, both written and spoken. Detail-oriented and organized person, with strong communication skills. Ability to work with different teams and stakeholders in a dynamic and changing environment. Why Vitrolife Group? Because here, your work truly matters. You’ll be joining an international company where: Learning never stops. You will have the opportunity to grow professionally, gain exposure to purchasing and logistics processes, and learn from experienced colleagues across different areas of the business. Global collaboration is part of our DNA. You will work with teams and suppliers across countries in a multicultural, inclusive and collaborative environment. The role is dynamic and varied, giving you the chance to be involved in different tasks, priorities and stakeholders while contributing to smooth and efficient operations. Quality, integrity, innovation and collaboration are the foundation of how we work, make decisions and grow together. What we offer Opportunity to work in a leading global organization in healthcare and genetic services. Supportive and collaborative work environment. Training opportunities for candidates without direct experience in some areas. Medical insurance. Flexible compensation options. Free coffee at the workplace. Flexitime. Discounts on our platform and gym memberships. Job stability in a growing and innovative company. *The interview will be conducted in English *The employee will be based in Valencia (Parque tecnológico de Paterna). Vitrolife Group is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Applications will be reviewed on an ongoing basis, so please submit your application as soon as possible. We are currently approximately 1 100 colleagues worldwide, with headquarters in Gothenburg, Sweden. Vitrolife Group's products and services are available in more than 110 countries through our own presence in 30 countries and a network of distributors. Vitrolife Group is a sustainable market leader and aims to be the preferred partner for IVF-clinics by providing superior products and services with the vision of fulfilling the dream of having a baby. The Vitrolife share is listed on Nasdaq Stockholm. Department Supply Chain Locations Valencia Remote status Hybrid Employment type Full-time About Vitrolife Group Vitrolife Group is a global provider of medical devices and genetic services. Based on science and advanced research capabilities, we develop services and products for personalized genetic information and medical device products. We are supporting our customers by improving their clinical practice and the outcome of the patient’s fertility treatment. Currently, we are approximately 1,100 people worldwide, headquartered in Gothenburg, Sweden. Vitrolife Group’s products and services are available in more than 125 countries, through our own presence in more than 25 countries and a network of distributors. We are a sustainable market leader and aim to be the preferred partner to the IVF-clinics by providing superior products and services with the vision to enable people to fulfill the dream of having a healthy baby. The Vitrolife AB (publ) share is listed on the Nasdaq Stockholm.