Procurement & Preventative Maintenance Project Manager

Job Title: Procurement & Preventative Maintenance Project Manager Department: Fitness/Procurement Job Type: Exempt, Full-Time Arch Amenities Group Wellness-driven. Hospitality-focused. Arch Amenities Group is the leading provider of amenity management, consulting, and wellness services for commercial real estate, residential communities, and hospitality properties. Formed through the strategic acquisition of top hospitality and wellness-led providers, Arch brings together decades of experience and forward-thinking innovation to deliver unmatched lifestyle and hospitality experiences. We partner with owners, operators, and developers to transform spas, fitness centers, meeting and event spaces, pools, clubs, and residential amenities into vibrant destinations that foster connection, wellness, and belonging. Our mission is to create spaces where people thrive. With a North American footprint, a diverse client portfolio, and a highly trained service team, we help properties unlock the full potential of their amenity spaces by improving satisfaction, increasing retention, and driving ROI through thoughtful programming, operational excellence, and seamless service. The Arch in our name reflects the connections we build between people and spaces, guests and experiences, and teams and technology. Everything we do is designed to create lasting value and measurable impact. If you're looking to grow with an organization that leads in hospitality, wellness, and lifestyle services, Arch is a place to do what you love and build a career with purpose. Join the team shaping the future of the amenity experience. Job Summary: The Procurement & Preventative Maintenance Project Manager is a hybrid role that supports procurement-related project coordination for fitness and wellness amenity projects, while also supporting preventative maintenance (PM) operations as needed . The position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple projects and maintenance workflows simultaneously. This individual is responsible for coordinating fitness equipment procurement from order to installation--including documentation, scheduling, project tracking, and milestone completion--while also assisting with PM tasks such as sourcing replacement parts, uploading service contracts for legal review, and supporting AP/AR processes. The ideal candidate thrives in a fast-paced environment, can juggle projects at various stages, and knows when to escalate issues appropriately. Key Responsibilities Procurement Coordination & Project Execution Coordinate procurement for fitness center builds, remodels, equipment refreshes, and amenity upgrades. Maintain detailed procurement trackers aligned with construction and installation timelines. Manage all project documents, including purchase orders, spec sheets, freight details, and closeout packages. Track longlead equipment items and proactively communicate risks or delays. Coordinate delivery logistics, warehousing, staging, installation schedules, and punch list resolutions. Ensure all procurement milestones--order placement, ship dates, receipt, installation, and closeout--are executed on time. Preventative Maintenance Program Leadership Design and implement standardized preventative maintenance programs across fitness, spa, and amenity environments Develop asset inventories and lifecycle tracking frameworks Establish maintenance schedules aligned with manufacturer recommendations and operational demands Drive consistency across sites to reduce downtime and extend asset life Partner with Operations to ensure maintenance accountability and compliance Digitalization & Systems Optimization Lead implementation or optimization of CMMS (Computerized Maintenance Management Systems) or asset tracking platforms for procurement and preventive maintenance. Build dashboards and reporting tools to monitor: Equipment uptime PM completion rates Repair costs and trends Asset lifecycle performance Integrate procurement and asset data to improve forecasting and capital planning Develop automated reporting capabilities for leadership visibility Identify opportunities to leverage technology for predictive maintenance and cost savings Cross-Functional Collaboration Partner with Design, and Preventative Maintenance teams to ensure assets are maintainable and operationally efficient Serve as liaison between vendors, service providers, and internal stakeholders Support PM leadership with data-driven insights Qualifications Bachelor's degree in Business, Facilities Management, Hospitality, or related field 2-5+ years of experience in procurement, facilities, capital project management, or asset management within hospitality or fitness environments Strong technology proficiency Strong analytical and process improvement mindset Proven ability to manage multiple projects and deadlines simultaneously Core Competencies Technology-Driven Process Optimization Preventative Maintenance Strategy Capital & Procurement Execution Data Analytics & Reporting Vendor Negotiation & Contract Management Multi-Site Portfolio Management Cross-Functional Leadership Essential Function Seldom Occasionally Frequently Stationary Position -- Sitting or Standing X Active Position -- Walking, jogging, running X Use of hands/fingers -- Operate, Use, Inspect, Place, Detect, Position, Prepare, activate X Climb/Balance -- Stairs, ladders, ropes, equipment, beams X Stoop/kneel/crouch or crawl -- Position self, move X Talk/hear -- communicate, detect, converse with, discern, convey, express oneself, exchange information X See -- Detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, assess X Carry weight, lift -- Move, transport, position, put, install, remove -- 50 lbs or less X Carry weight, lift -- Move, transport, position, put, install, remove -- 50 lbs or more X Exposure to -- Exposed, work around, chemicals, odors, smells, noise, indoors or outdoors, heat, cool. X DISCLAIMER The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.  Job descriptions typically change over time as requirements and employee skill levels change. Supervisors may revise and/or add duties to reflect these changes.  The Employer retains the right to change or assign other duties to this position. Arch Amenities Group, LLC is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. Arch Amenities Group, LLC is also committed to working with and providing reasonable accommodation to individuals with disabilities. Please let your recruiter know if you need accommodation at any point during the interview process.