Personal & Department Assistant

RateHawk is part of Emerging Travel Group — a pioneering travel-tech company also known for its two other brands, ZenHotels and Roundtrip, spanning over 220 markets worldwide.

Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone.

As a Personal & Department Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the team with essential administrative tasks.

This is a full-time, remote position open to candidates residing in Europe.

Job Responsibilities:

• Managing the executive’s calendar and schedule;
• Organizing and coordinating meetings, calls, and events;
• Administering various departmental activities, including collecting materials related to the department’s scope of work and contributing to the preparation of consolidated information;
• Taking meeting notes and updating agendas and other documents used for event organization;
• Administering quarterly planning processes;
• Managing task trackers (Asana), communication channels (Slack), and the knowledge base (Confluence);
• Collecting and managing various types of data used by the department, including guidelines, project documentation, research materials, presentations, memos, post-mortems, etc.;
• Ensuring data standards within the department;
• Participating in projects related to the department’s activities.

• Experience in executive administrative support and/or project management;
• Ability to manage calendars and coordinate schedules;
• Skills in organizing and coordinating meetings, calls, and events;
• Experience in planning business travel, including booking flights and hotels;
• Experience managing executive expenses and preparing expense reports;
• Skills in preparing presentations;
• English proficiency at Upper-Intermediate level (the interview will include a conversation in English);
• Proficient in Microsoft Excel and PowerPoint.

• Flexible schedules and opportunity to work remotely.
• Ambitious and supportive team who love what they do, appreciate each other, and grow together.
• Internal programs for adaptation and training, development of soft skills, and leadership abilities.
• Partial compensation for participating in external training and conferences.
• Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world.
• Corporate prices on hotels and travel services.
• MyTime Day Off - an extra non-working day without loss of compensation.

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