Personal Assistant (Part-time)

Grip is building infrastructure for enterprise content production. Our platform helps global brands automate creative workflows, scale AI-powered content generation, and ship production-ready assets across channels without sacrificing visual quality or brand consistency.

As Personal Assistant to the CEO, you will operate at the center of that system.

This role sits close to the core of the business. You will help create structure inside a fast-moving environment where priorities shift quickly, decisions have company-wide impact, and strong execution matters every day.

You will keep operations running smoothly while enabling the CEO to stay focused on leadership, growth, and execution. That means managing complexity with precision, protecting time and focus, coordinating across teams, and anticipating issues before they become blockers. The right person combines precision with judgment. You know how to organize information, communicate clearly, and keep momentum under pressure. You are approachable, resourceful, and comfortable operating around confidential conversations, executive decision-making, and changing priorities.

What You Will Do

Executive Operations and Coordination

• Manage the CEO’s calendar across internal operations, enterprise client meetings, hiring conversations, and strategic planning.

• Coordinate scheduling, travel, meetings, and operational follow-through while maintaining clarity across stakeholders and priorities.

• Prepare agendas, organize materials, and ensure day-to-day execution runs smoothly during high-volume periods.

• Anticipate operational issues early and proactively resolve blockers before they escalate.

Administrative and Business Support

• Handle correspondence, documentation, contracts, and administrative workflows with accuracy and discretion.

• Support legal and compliance-related processes, including approvals, record management, and coordination with internal and external stakeholders.

• Maintain organized systems for executive information, travel logistics, and operational follow-up.

• Work across teams to help create structure inside a fast-moving creative technology environment.

Who You Are

You are highly organized, fast-thinking, and dependable under pressure. You enjoy bringing order to complexity and understand that great executive support is about judgment, anticipation, and execution — not just administration.

You are comfortable working around senior stakeholders, shifting priorities, and confidential information. You communicate clearly, stay calm in dynamic environments, and genuinely enjoy helping teams operate better.

You Have:

• Experience supporting senior executives, founders, or leadership teams in fast-moving environments.

• Strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities simultaneously.

• Experience with executive scheduling, travel coordination, and operational administration.

• Familiarity with contracts, legal documentation, or compliance-related workflows.

• Professional judgment, discretion, and the ability to operate independently.

You Think:

• In priorities, dependencies, and outcomes rather than isolated tasks.

• Proactively and operationally, anticipating problems before they become blockers.

• Calmly under pressure while maintaining precision and quality.

• Like someone who understands how businesses actually run.

Your Skills Are:

• Clear communication across technical and non-technical stakeholders.

• Strong coordination, multitasking, and organizational capabilities.

• Resourceful, proactive, and adaptable in fast-changing environments.

• Approachable, collaborative, and comfortable operating close to leadership.

Why Join Grip?

The Platform Position.

Grip builds enterprise infrastructure for AI-powered creative production. Our platform helps global brands automate content generation while maintaining production-grade visual quality and brand consistency.

The Market Timing.

Enterprise demand for scalable AI content systems is accelerating. Companies are moving from experimentation to production deployment, creating operational complexity that requires strong execution.

The Technical Moat.

Grip combines AI workflow orchestration, visual programming, and enterprise architecture into a production-ready platform used by large global organizations.

The Work.

You will work closely with company leadership while helping create operational clarity inside a fast-moving creative technology business.

The procedure

Ready to be part of something transformative? Send your resume and portfolio in English via the link provided. If you have questions, contact our Recruitment Department at  [email protected].