This position is no longer accepting applications.
The listing has been closed by the company. Check out the similar jobs below or browse all remote jobs.
Personal Assistant
UltaHostPosted 1 weeks ago
About this role
Executive & Personal Assistant to Tech Executive — Remote (English + Russian)
Location: Remote (UAE/MENA timezone preferred) Reports to: Principal directly Type: Full-time, long-term Confidentiality: NDA required at offer stage
About the Role
A senior tech executive is seeking a high-caliber Executive & Personal Assistant to manage both professional and personal affairs. This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics — all in the same hour.
The ideal candidate is exceptionally organized, anticipates needs before they're voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.
Key Responsibilities
Executive Support
- Manage the principal's professional calendar, meetings, and reminders across multiple time zones
- Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal
- Coordinate internal and external meetings, prepare agendas, and follow up on action items
- Liaise with team members, partners, vendors, and clients on the principal's behalf
- Screen incoming communications and prioritize what reaches the principal
- Maintain confidential documents, contracts, and business records
Personal Support
- Manage personal calendar, appointments, and lifestyle commitments
- Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries
- Handle personal errands, bookings, deliveries, and reservations
- Coordinate restaurant reservations, events, and social commitments
- Manage personal expenses, receipts, and reimbursements
- Oversee personal shopping, gift sourcing, and special occasion planning
- Liaise with household staff and service providers where needed
Cross-Cutting
- Operate with absolute discretion on confidential matters
- Be available for ad-hoc requests outside standard hours when required
- Anticipate needs and resolve problems before they're escalated
What We're Looking For
Non-negotiable
- Perfect written and spoken English — strict requirement, near-native fluency only
- 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder
- Highly proactive — solves problems before they reach the principal
- Exceptional attention to detail and organizational discipline
- Discreet, trustworthy, and comfortable signing an NDA
- Reliable home office setup with stable internet and quiet working environment
Strong plus
- Arabic fluency (third language is highly valued)
- Fluent Russian (written and spoken)
- Experience supporting tech, SaaS, or hosting industry executives
- Background managing both business and personal affairs in parallel
- Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms
Style fit
- Polished and professional in tone
- Comfortable in a fast-paced environment with shifting priorities
- Flexible with hours; not a 9-to-5 role
- Operates with quiet confidence — no drama, no excuses
What's Offered
- Competitive salary, commensurate with experience (discussed at interview)
- 100% remote, with flexibility around UAE/MENA working hours
- Long-term, stable position with significant scope for ownership and growth
- Direct working relationship with the principal