Personal Assistant

Personal Assistant Your primary mission will be to free up the Director’s time from routine tasks, efficiently coordinate both business and personal operations, and ensure seamless time management. Your Mission: 1. Calendar & Time Management Manage the Director’s daily schedule: schedule meetings, calls, conferences, and interviews. Filter incoming requests and prioritize daily tasks and action items. Remind the Director of important events, deadlines, and personal milestones. 2. Communications & Information Support Handle business correspondence on behalf of the Director (Email, instant messengers). Screen and direct incoming phone calls. Gather, analyze, and synthesize information upon request (competitor analysis, vendor sourcing, brief preparation). Prepare presentations, reports, and talking points for speeches or meetings. 3. Travel Coordination Manage comprehensive travel arrangements for both business and personal trips (flights, hotels, transfers, visas, insurance). Create detailed itineraries and travel schedules. 4. Administrative & Personal Support Execute personal errands (purchasing gifts, booking restaurants, organizing family events, liaising with domestic staff). Manage primary expense reporting (travel balances, entertainment expenses). Track and follow up on the execution of the Director’s assignments by other team members. Your Unique Contribution: Experience: 1–3 years of experience in a similar role. Experience supporting C-level executives is a major plus. Education: Bachelor’s degree. Linguistics, Philology, Economics, or Business Administration preferred. Languages: Fluent in Russian with excellent verbal and written communication skills, and English at an Upper-Intermediate B2 level or higher. Tech Skills: Proficiency in office software like MS Office, Google Docs, Sheets, Keynote, and PowerPoint. Experience with task managers such as Trello and digital calendars. Strong command of business correspondence and corporate etiquette. Personality: High stress tolerance and adaptability with the ability to pivot quickly when plans change. Proactivity and the ability to anticipate the Director's needs one step ahead. Superb organizational skills and sharp attention to detail. What’s in It for You: A dedicated team of industry professionals who foster a friendly culture and a success-oriented mindset. The ability to choose between fully remote, hybrid, and in-office work arrangements. Employee development plans. Medical insurance & paid sick leaves. Compensation for professional education. English classes. Sports allowance. Educational support from our L&D team: internal and external trainings and conferences. Referral program. Corporate parties and team building events. Department Affiliate Locations Malta Remote status Hybrid