Payroll Specialist

Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher. Overview Are you an experienced payroll professional in search of a new challenge? Your opportunity awaits! We are presently seeking a skilled individual to join our Payroll Team. In this role, you will assist with processing the monthly payroll system, managing ledgers and journals, and preparing annual returns for HMRC. Additionally, you will be responsible for implementing salary changes for staff members, once approved by the relevant line authority and HR Manager. This is a hybrid role, with part of the week based in our modern city centre Chelmsford office, which is easily accessible via train and bus, and part of the week available for remote working (following the completion of initial training). How you'll make an impact Assist in producing the monthly payroll on a timely and accurate basis, including uploading payslips on to Oracle each month. Administer the salaries control ledger on an accurate and timely basis. Reconciling on a monthly basis the income tax and NI balances for checking by the HR Manager before submission to the Accounts department so that payment can be made to HMRC. Administer season ticket arrangements for staff and ensure the appropriate deduction is made from payroll; to assist with the monthly season ticket ledger on an accurate and timely basis. Assist with year-end process on an accurate and timely manner for submission to HMRC. Producing P11D’s on an annual basis in a timely and accurate manner, providing a copy of each P11D for the appropriate staff member. Handle telephone enquiries promptly referring the query to the appropriate person when the query falls outside own knowledge and experience. Liaise with other associated individuals and departments within the Company as required (i.e Accounts department, IT department). Keep up-to-date with changes in payroll and taxation legislation that may impact on the processing and payment of remuneration. Ensure payroll files are in good order and that all communications with employees and outside companies are accurately recorded as per the Company’s Professional Standards Manual. Exercise judgement when reviewing payroll files, referring to a senior colleague where appropriate. Ensure that all payroll procedures maintain compliance with Sarbanes Oxley standards and requirements. Provide assistance to employees with any queries or request for clarification that may occur. Assist in other areas of the Company’s business as may be required. Carry out duties following internal policies and procedures Take all reasonable steps to ensure compliance with applicable laws, rules, regulation, good governance and Gallagher’s shared values. Take remedial action for any shortcomings Assist in producing the monthly payroll on a timely and accurate basis, including uploading payslips on to Oracle each month. Administer the salaries control ledger on an accurate and timely basis. Reconciling on a monthly basis the income tax and NI balances for checking by the HR Manager before submission to the Accounts department so that payment can be made to HMRC. Administer season ticket arrangements for staff and ensure the appropriate deduction is made from payroll; to assist with the monthly season ticket ledger on an accurate and timely basis. Assist with year-end process on an accurate and timely manner for submission to HMRC. Producing P11D’s on an annual basis in a timely and accurate manner, providing a copy of each P11D for the appropriate staff member. Handle telephone enquiries promptly referring the query to the appropriate person when the query falls outside own knowledge and experience. Liaise with other associated individuals and departments within the Company as required (i.e Accounts department, IT department). Keep up-to-date with changes in payroll and taxation legislation that may impact on the processing and payment of remuneration. Ensure payroll files are in good order and that all communications with employees and outside companies are accurately recorded as per the Company’s Professional Standards Manual. Exercise judgement when reviewing payroll files, referring to a senior colleague where appropriate. Ensure that all payroll procedures maintain compliance with Sarbanes Oxley standards and requirements. Provide assistance to employees with any queries or request for clarification that may occur. Assist in other areas of the Company’s business as may be required. Carry out duties following internal policies and procedures Take all reasonable steps to ensure compliance with applicable laws, rules, regulation, good governance and Gallagher’s shared values. Take remedial action for any shortcomings About you Detailed understanding of payroll Oracle Payroll/HR software expertise Understanding and knowledge of banking methods and accounting principles Can prioritise and organise own workload to ensure that deadlines are adhered Work under pressure and without Ability to develop and sustain relationships with both internal and external Ability to construct effective written communications, including letters and Confident and effective telephone Accurate data input skills IT Skills – MS Word, MS Excel, Oracle payroll/HR software package Eligibility to work in the UK Compensation and benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days Defined contribution pension scheme, which Gallagher will also contribute to Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x Income protection, we’ll cover up to 50% of your annual income, with options to top up Health cash plan or Private medical insurance Other benefits include: Three fully paid volunteering days per year Employee Stock Purchase plan, offering company shares at a discount Share incentive plan, HMRC approved, tax effective, stock purchase plan Critical illness cover Discounted gym membership, with over 3,000 gyms nationally Season ticket loan Access to a discounted voucher portal to save money on your weekly shop or next big purchase Emergency back-up family care And many more… We value inclusion and diversity Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities. We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know. Should you require reasonable adjustments to your application, please get in touch with [email protected] . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch. Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.