Payroll Processing Associate

Department: Human Resources & Strategic Talent Management Position Overview: This incumbent is responsible for reviewing contracts and onboarding of Contingent employees and leads the check distribution process including stop payments and reissued check processing. Why Work at UMBC? UMBC offers competitive compensation. This role starts at $25.27 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available. What is it like to work at UMBC? Check out Glassdoor or Indeed . For 16 years in a row UMBC has been recognized as a Great College to Work For ! Telework: A hybrid telework schedule may be available. Responsibilities: HR/Payroll Operations Advises campus liaisons on complex payroll related transactions impacting employee and payroll data and pay while interpreting all applicable laws, regulations, USM policies, UMBC policies, and MOUs are adhered to. Review for compliance and advise on HR and Payroll transactions requiring system entry including employee onboarding, I-9, tax forms, compensation/pay changes, and position management changes. Conducts training and communication to campus stakeholders to align payroll processes across campus ensuring accuracy and compliance. Conduct review of state database for background compliance. Review and execute campus system requests for new hires. Evaluate existing employee records for compliance and policy regulations. Check Management Serves as live check distribution lead, manage the preparation and distribution of checks. Process Stop Payments requests by verifying details, initiating cancellations with the College Park, and ensuring affected payments are reissued or corrected as needed. Reviews returned federal and state tax forms for compliance errors, including direct deposit forms. Payroll Technical Support Analyze and resolve payroll related support requests relating to payroll transactions, calculations, time and labor, new hire onboarding workflows, and position management transactions. Ensures all resolutions comply with established internal controls, regulatory requirements. Manage Quarterly Dual Employment Compliance, including incoming Dual Employment requests from other agencies, and contacting state agencies and making recommendations and reporting findings of compliance risk. Required Minimum Qualifications: High School Diploma/GED Four years of payroll experience, two years of which must have included knowledge of State and Federal Payroll Regulations. Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Must have excellent written and verbal communication, interpersonal, and customer service skills. Independent judgement in resolving payroll related inquiries and transactions. Knowledge of applicable laws, regulations, policies, and guidelines. Must be able to work in various work environments, including remote, with the ability to be on campus when required. Preferred Qualifications: Higher education or public sector experience preferred. HRIS and PeopleSoft experience strongly preferred. Background Screening Statement: A background check will be required. Special Instructions to Applicants: Upload a resume. Closing Date: June 23, 2026 Benefits: UMBC offers a rich benefits package including the following for nonexempt regular employees. Generous Leave which includes accruing the following for full time positions: 14 Days of Annual Leave (increases with years of service) 15 Days of Sick Leave 15 Holidays 3 Personal Days Tuition Remission : 8 credit hours per semester Tuition remission at UMBC for eligible dependents after two years of FT employment Additional Benefits: Life and disability insurance Retirement/Pension plan Professional development opportunities Wellness opportunities & Much more Salary: Pay Range 11 (minimum: $25.27 per hour / maximum: $31.49 per hour) based on the University System of Maryland (USM) Pay Program. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Hours: Full-time Type: Regular FLSA Status: Nonexempt Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. Accommodation: If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday. Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.