Payroll & People Operations Coordinator

Job Description At Icomera, we build technology that keeps people connected while they’re on the move. Every day, our solutions deliver fast, reliable internet and digital services on trains, trams, buses, and coaches - supporting millions of passengers across the world. This is a critical role within our People & Culture function, ensuring accurate and compliant payroll delivery across EMEA and People administration. You will be based in Gothenburg and report to the Head of People & Culture EMEA. Job type: Full-time Workplace conditions: Hybrid Location: Gothenburg, Sweden About the Role You will be part of our People & Culture team, working in an international organization supporting the EMEA region. The role combines full ownership of the Swedish payroll process with a coordinating responsibility for multi-country payroll across EMEA, including Italy, Germany, the Netherlands, and Spain. You will work with external payroll providers, ensuring accurate and compliant delivery. Alongside payroll, you will support People operations, including employee lifecycle processes, People data, and day-to-day support to managers and employees. You will also contribute to improving and standardising People processes and systems. The role is highly independent and requires confidence in managing deadlines and priorities. Key responsibilities In this role, you will work hands-on across payroll and People operations, ensuring that processes run smoothly, accurately, and reliably across multiple countries. You will also be responsible for: Owning and running the Swedish payroll process end-to-end on a monthly basis Coordinating external payroll providers across EMEA Ensuring accuracy, compliance, and timely delivery across countries Handling People administration, including joiner–mover–leaver processes and contract updates Maintaining employee data and supporting reporting in HR systems Identifying areas for improvement and contributing to the development of payroll and People processes Requirements To succeed in this role, we believe you have hands-on experience working with end-to-end payroll processes, including running payroll independently, as well as experience collaborating with outsourced payroll providers. You are comfortable owning your area of responsibility and working in a structured way, with a strong understanding of payroll timelines and deadlines. You have experience working in a payroll or HR system such as Flex HRM, or in several similar systems, and feel confident in your ability to learn and navigate new tools when needed. Experience working across multiple countries is beneficial, but not a requirement – you should, however, feel comfortable taking ownership of learning new contexts and regulations when needed. We also believe that you have experience in: HR administration, HR coordination, or HR operations Managing employee data and supporting HR reporting Working in a structured way and managing recurring deadlines Working in an international and/or multi-country environment Communicating fluently in English and Swedish, both written and spoken The following skills we see as meritorious: Experience working with multiple payroll vendors in an international setup Knowledge of HR compliance frameworks, policies, and reporting Experience with SAP HR or similar systems French language skills Who You Are To thrive in this role, you are structured, detail-oriented, and confident in your own expertise, with the ability to work independently and take full ownership of your area. You feel comfortable managing payroll processes end-to-end, and are able to plan, prioritize, and ensure deadlines are met without close supervision. You are proactive and solution-oriented, with a natural ability to navigate challenges and find ways forward when questions arise. At the same time, you’re a collaborative team player and strong communicator, who enjoys working with different stakeholders across the organization. Our Offer Health is important – we offer a comprehensive health promotion package to our employees Flexible work arrangements – work from home for up to two days a week Electrical bike lease agreement via net salary deduction ITP Pension and collective bargaining agreement A social work environment – board game nights, after works, seasonal parties… The list goes on! Practical details: We will be reviewing applicants ongoing. Icomera welcomes candidates from all backgrounds, and we value a diverse and inclusive work environment. We conduct reference checks and background checks as a standard procedure for all final candidates across all recruitment processes. Icomera is an employer with a collective agreement with TechSverige. If you have questions to our local union representatives, you may contact them at [email protected] or [email protected]. About Icomera: Icomera is the world’s leading provider of integrated connectivity solutions for trains, trams, buses, and coaches, serving millions of passengers and tens of thousands of vehicles on a daily basis. The IcoCrew now consists of 300+ employees globally. Icomera is headquartered in Gothenburg, Sweden, with main offices in the United States, Canada, the United Kingdom, Germany, France, Ireland, and Italy. Icomera’s vision for green mobility within the public transport industry perfectly complements the wider mission of our parent company, Equans. As the global leader in multi-technical services with 74,000 employees working across 17 country hubs, Equans delivers customised solutions which connect, protect and energise territories, cities, buildings, industries and transport infrastructures, empowering their energy, industrial and digital transitions. Visit www.icomera.com for further information.