Payroll & Benefits Manager

Payroll & Benefits Manager We are a 3rd generation family-owned business helping investors and business owners maximize returns on their laundry system investments. We want you to become part of the LaundryLux family! Join LaundryLux Laundrylux is the North American supplier of Electrolux Professional & Wascomat equipment for Laundromats, Coin Laundries & On-Premises Laundries. From financing to repairs, Laundrylux provides a comprehensive set of services to help with all elements of commercial laundry. Payroll & Benefits Manager What we are looking for: This position oversees end to end payroll processing, employee benefits administration and regulatory compliance to ensure accuracy, timely pay and benefits delivery. Resolve payroll/benefits issues promptly and provide clear guidance to employees Manage vendor relations, provide support to staff and maintain compliance with local, state and federal laws. Work with the Director on evaluating company benefits and providing training to employees on those benefits. Before we continue to dive into the requirements for the role let’s talk about Why you should join LaundryLux? Career Advancement: We offer a career, not just a job. We invest in the personal and professional growth of every employee because we believe growth leads to both business impact and personal fulfillment. Learning and Development: We foster a culture that encourages and promotes professional growth and development, with continuous learning Diversity Initiatives : We are proud to have launched the Women’s Initiative focused on building a better workplace for women, providing support, and recognizing the talented women within our company. LaundryLux Benefits : We offer a comprehensive benefits package including: Health benefits package including medical, dental & vision plans Life Insurance 401(k) with company matching Paid Time Off Paid Holidays Profit Sharing Employee Referral Program Mentorship Program Company Sponsored Training Tuition Reimbursement Back to the role: What you will do: Administer payroll using ADP Workforce Now. Ensure compliance with multi-state payroll regulations and tax requirements. Accurately enter, audit, and review payroll data in the ADP system within established deadlines. Process and document wage and salary rate changes following required approvals. Investigate and resolve payroll discrepancies and employee inquiries in accordance with established guidelines and timelines. Enter new hires and personnel changes into the payroll and HRIS systems, ensuring data integrity. Manually enter pay data and execute necessary corrections in accordance with company policies and procedures. Coordinate company registrations for payroll tax withholding and state unemployment insurance (SUI) in new states as required. Process employee terminations, ensuring final pay and benefits are handled in compliance with legal and policy requirements. Set up and maintain payroll deductions for benefits, garnishments, and other withholdings. Coordinate with the accounting department to process and communicate wage garnishments and withholding orders. Prepare and generate payroll and benefits reports as needed for management and compliance. Distribute payroll and related reports to the accounting department on a scheduled basis. Maintain up-to-date and accurate employee records, including pay rates, tax information, and address changes, in HR and payroll systems. Maintain I-9 documentation (hard and soft copies) and ensure compliance with federal requirements. Complete employment verifications and respond to agency requests promptly and accurately. Respond to payroll-related inquiries from state agencies and external organizations in a timely and professional manner. Prepare and submit reports for multi-work-site compliance, including disability, workers' compensation, and paid family leave (PFL). Benefits Administration Design, implement, and administer employee benefit programs such as health insurance, retirement plans, and leave policies. Oversee daily operations of employee benefits, ensuring accuracy and compliance. Manage vendor relationships, negotiate contracts, and analyze benefits data to ensure competitive and cost-effective plans. Lead annual open enrollment processes and provide ongoing communication of benefits information to employees. Facilitate benefits enrollments for new hires and changes in employee status. Prepare and file Form 5500 for benefits compliance as required. Collaborate with auditors to complete annual 401(k) audits and ensure regulatory compliance. Process and manage benefit enrollments via provider platforms, maintaining data accuracy. Serve as the primary point of contact for employees regarding benefit issues, resolving concerns with benefit providers. Administer COBRA, leaves of absence (LOA), FMLA, and other related programs in compliance with legal requirements. Support and participate in employee engagement initiatives and events to foster a positive workplace culture. Collaborate with HR to communicate recognition programs and wellness initiatives. Gather feedback from employees on benefits and recommend improvements to increase engagement and retention. Perform additional projects or duties as assigned by management. Supervisory: Recruits, interviews, hires, and trains new team members in the department. Oversee the daily workflow and schedules of the department. Manage the performance of the employees in the department (conducts 1:1’s, create goals, and conduct performance evaluations that are timely and constructive). What you should have: Comprehensive knowledge of payroll functions, including payroll preparation, reconciliation, internal controls, and multi-state payroll tax compliance. Advanced proficiency with payroll and HRIS systems, with a strong preference for ADP Workforce Now. Demonstrated supervisory and leadership abilities, including team development and performance management. Collaborative approach with the ability to work effectively in team-oriented settings. Proven ability to work independently and manage multiple priorities in time-sensitive and high-pressure environments. Strong organizational and prioritization skills, including the ability to delegate tasks as needed. Excellent decision-making and multi-tasking skills, with the ability to adapt and remain effective under strict deadlines and pressure. Exceptional attention to process improvement. Outstanding written and verbal communication skills, with the ability to present complex information clearly to diverse audiences. Meticulous attention to detail and commitment to delivering accurate work. Strong follow-up and project management skills, ensuring completion of all tasks and deliverables. High level of integrity, professionalism, and ability to handle sensitive information with strict confidentiality. Adaptable to change with a proactive and positive attitude. Education and Experience: 7 + years of progressive experience in payroll and benefits administration, preferably in a multi-state environment. Bachelor’s degree preferred Demonstrated experience with ADP Workforce Now required; experience with other payroll, HRIS, and benefits administration platforms is a plus. Our Values: People, Share Responsibility, Integrity, Excellence, Customer Focused, Meaningfulness and Fun If you are looking for your next challenge, then this is your chance to join our team of exceptionally talented, creative and innovative professionals. We want you! We are an equal opportunity employer and we are committed to providing reasonable accommodations to individuals with disabilities in all aspects of the employment process. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. Our company participates in E-Verify. Department LaundryLux-Human Resources Locations Inwood, New York Remote status Hybrid Yearly salary $80,000 - $95,000 Inwood, New York Workplace & Culture LaundryLux is North America’s leader in commercial laundry with a legacy of providing state-of-the-art laundry equipment and business solutions to laundromat owners, laundry distributors, and new investors across the United States and Canada. We are a forward thinking company that is revolutionizing our industry, and we want you to be a part of the change. About LaundryLux LaundryLux is the North American supplier of Electrolux & Wascomat commercial laundry equipment for self-service Laundromats and On-Premises Laundries such as hotels, hospitals, nursing homes, salons, firehouses, vets, and more. Let our family’s history shape your future success. What began with an accident at sea and one man’s dream for the future, has transformed into a business reality. LaundryLux wishes to share that success with families and businesses, helping investors and business owners maximize their returns on their laundry system investments. “We have dedicated employees who have worked for us for years and years and are still committed to providing the best possible products and services. It’s because we all believe in what we do and in the products we sell.” – Neal Milch, Chairman Founded in 1956 Co-workers 200