We are looking for a qualified candidate to fill the position of Administrative Support III. This position provides administrative support to an integrated Adult Detox and Crisis Recovery Unit, a non-medical 14 bed facility that admits individuals 24 hours a day/7 days a week to assist them safely through the process of detoxing from alcohol or other drugs. This position works closely with the ADU/CRC staff and provides back-up support during high volume periods for phone screenings, referrals and other duties as needed.
This position will close August 24
. Job duties include the following:
Uses spreadsheets or databases to organize information and produce standard reports; prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; compiles and maintains reports and financial statements; greets visitors, maintains and administers appropriate safety procedures in secured environments.
Sets up accounts; reconciles ledgers; gathers data for use by others in preparing budget; prepares a wide variety of accounting forms; reconciles daily receipts or accounts receivable/payable; identifies discrepancies and makes corrections; collects required documents; prepares expense vouchers and/or invoices.
Verifies request for goods and services against County contracts and funding sources; orders goods or services and follows-up/resolves discrepancies and ensures delivery; ensures appropriate routing and approval of purchase requests.
Establishes, modifies, and maintains a system for tracking the progress of work that is the responsibility of senior management; trains new employees; provides and explains relevant policies and procedures; composes routine correspondence on behalf of management.
Schedules and cancels appointments; maintains calendars; schedules rooms for classes, meetings, and conferences; coordinates audio visual and training equipment; types complex documents of a technical nature; proofreads for spelling and grammar; uses multiple software applications to prepare information.
Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.
Job Requirements
High school diploma or equivalent and two years of administrative support experience are required.
Associate's Degree in Business Administration or related field is preferred.
Experience can substitute for education. Education can substitute for experience.