The ideal candidate will be extremely detail oriented, creative, energetic, curious, and born to multitask. This is a chance to partner with a founder of a growing company and help build and develop systems and processes from an early stage.
While this is a 4 month contract position to start, it could easily extend and grow for the right candidate!
Core Responsibilities
Work 1:1 with the CEO and founder of the company to help manage administrative tasks for him and his team of 16 contractors.
Handle requests and queries appropriately
Arrange meetings and appointments, and catering for meetings as needed
Make travel arrangements for contractors and visits as needed.
Enter service request in mhelpdesk software and follow through with the service event until completion.
Monitor bids that are won or loss.
Build and records processes across all aspects of the business - HR, Project Management, SOPs, Onboarding, ETX.
Help take the admin duties off the shoulders of the CEO and handle data entry (Logging calls, inputing data, using service software, tracking POs, receipts, etc.)
Qualifications/Skills
5 years of experience as an executive administrative assistant, senior executive assistant or in other secretarial position
Full comprehension of mHelpdesk software and procedures
Proven history of quick response time to client or coworkers requests and admin needs
Exemplary planning and time management skills
Strong experience working independently.
Up-to-date with advancements in office gadgets and applications
High level verbal and written communications skills