Operations Specialist

Operations Specialist (Remote, US) Operations keeps Tofugu running. We’re looking for someone with solid experience in this kind of work to help keep Tofugu running smoothly, day-to-day. This role is about consistency and ownership. You’ll be responsible for making sure recurring operational work is handled correctly, records stay clean, and nothing quietly breaks in the background. If everything feels boring and normal, you’re doing it right. What You’ll Do You’ll take responsibility over much of the operational engine of Tofugu. That includes areas such as payroll, finance, compliance, and HR administration — all of which operate across multiple countries and systems. Your job is to keep things accurate, complete, and reliable over time, even as details vary by location. This isn’t just about doing tasks. It’s about creating processes that work and making sure that operations don't get in the way of someone else's work. You’ll be stepping into established systems and processes and should be comfortable taking on this kind of work without much ramp-up. Payroll & Global HR Own day-to-day coordination with our payroll and EOR partners. Work directly with our EORs and payroll providers Make sure people get paid accurately and on time Review and reconcile payroll inputs and invoices Track benefits changes Keep employee and contractor records accurate Flag anything that looks off Finance Operations Keep financial operations accurate and consistent. Review and process vendor invoices Track expenses against guidelines Keep financial records clean and up to date Follow up on missing or unclear information Audit & Compliance Keep Tofugu compliant. Monitor compliance notices and respond as needed Coordinate audit documentation Track deadlines and requirements Keep records organized and audit-ready HR Administration Maintain and operate our core HR systems and workflows. Maintain HRIS and employee records Run onboarding and off-boarding workflows Coordinate benefits administration Keep policies and internal docs up to date Global Operations Support global operations across multiple countries. Keep country-specific requirements and documentation up to date Track country-level changes and requirements Help ensure operations stay compliant across locations Operations Support Keep everything running smoothly behind the scenes. Ensure recurring processes run reliably Step in when something breaks or drifts Keep systems and documentation organized Support administrative work (reimbursements, retreats, etc.) What We’re Looking For You probably: Have experience with operations, finance admin, HR admin, or similar work, and have a track record of being accurate and detail oriented Have worked with things like tax, payroll, expenses, or bookkeeping Are comfortable working in a global context, where details vary by country and situation Are a proven communicator who can explain things clearly, with the right context and level of detail Communicate accurately, clearly, and succinctly in an async environment You don’t need to have done everything listed above. But you should be comfortable stepping into this kind of work and handling it with minimal guidance. How We Work Tofugu is fully remote, but this role is US-based. We try to keep things simple and focused. We’re not an “always on” company. We value steady, thoughtful work over constant activity, and we try to reduce unnecessary noise wherever we can. Operations helps make that possible by keeping things organized, predictable, and quietly working in the background. How You’ll Get Compensated Job Type: Part-time employee 10-20hrs/wk with opportunity for advancement in role level, number of hours, and salary status. Work Hours: Flexible Work Location: US Remote Pay: $63.22/hr. Benefits: Medical, dental, and vision insurance, 401(k) matching, paid US holidays and paid vacation. All these benefits are available to part-time employees. Hours for this role are flexible, though there will be times where you need to coordinate and meet with members of the Tofugu global team. For an idea of how we work, have a look at The Tofugu Handbook . To apply, please put together the following: Your CV/résumé (PDF) A cover letter (PDF) telling us some things about you: - why are you applying - your operations/finance/hr or other relevant experience - something innovative you've done - how you'll add value to our mission - how you measure success in operations A PDF with your answers to the operations work challenge