Operations Coordinator (AI Workflow/AI Architect)

This is a remote position. What We Do At Outsource Access, we help scaling businesses and embedded COOs streamline their operations and maximize efficiency. We don't just cross off tasks, we make sure operational systems run flawlessly so leaders can focus on strategic growth. How You’ll Make a Difference Amplifying Leadership Impact: Act as a true force multiplier for embedded COOs across multiple client engagements, proactively owning administrative and operational priorities so leadership can operate at the highest level. Building Future-Ready Systems: Design, document, and optimize robust SOPs and AI-enabled workflows, transforming ambiguous operational challenges into scalable, cost-effective digital ecosystems. Driving Project Momentum: Maintain absolute visibility across concurrent workstreams by managing project management systems, tracking critical action items, and ensuring seamless follow-through from all stakeholders. Orchestrating Growth & Support: Seamlessly manage everything from hiring coordination and ATS management to executive calendar scheduling and client-facing presentations, keeping the entire business engine running smoothly. Requirements Is This You? An Ownership-Driven Troubleshooter: You thrive in fast-paced, ambiguous environments. You don't wait for a manual; you anticipate operational bottlenecks and solve them before they escalate. A Systems-First Thinker: You look at chaos and see an opportunity to build a process. You have a knack for context-switching between multiple priorities without letting a single detail slip through the cracks. Culture & Accountability Champion: You value high performance, extreme reliability, and trust above all else. You take immense pride in the accuracy and follow-through of your work. Tech-Savvy: You are highly proficient with modern project management and CRM tools (like ClickUp, Monday.com, or Teamwork) and actively leverage advanced AI tools (such as ChatGPT, Claude, and Gamma) to optimize your daily output. Your Home Office: You have a dependable, high-speed internet connection, a dedicated and quiet workspace, and the power setup required to remain fully connected and productive in a remote team environment. Benefits Why You’ll Love Being Part of the OAmazing Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home. Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time. Your Financial Rewards Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that. Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours. 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.