Office Manager

Apply Job Type Full-time Description The Partnership Project is a 501(c)(3) non-profit organization focused on supporting the collaborative efforts of the environmental community. Our programs focus on critical environmental issues, including climate change, emissions reduction, and environmental and climate justice. We provide fiscal sponsorship and organizational support to our programs, empowering them to undertake the vital work of preserving our planet. Guided by our core principles of Equity, Integrity, Service, and Innovation, we are committed to fostering a healthy environment - both within our workplace and in the broader world. Through these values, we strive to make a meaningful contribution to creating a sustainable and positive impact on our planet and an inclusive workplace where everyone can bring their full and authentic self to do this critical work. Oilfield Witness deploys its expertise in using advanced imaging technology to reveal the invisible dirty secrets of pollution in the oil and gas industry. We leverage this evidence, alongside our expertise and research, to inform and activate impacted communities and policy makers – aiming to fast-track the phase out of fossil fuels and accelerate the transition to renewable energy. Scope: Oilfield Witness seeks a highly organized, detail-oriented Office Manager to support the organization’s day-to-day operations. This role is essential to ensuring smooth internal systems, effective coordination of travel and events, accurate financial tracking, and strong donor stewardship. The Office Manager will also serve as a key liaison with our fiscal sponsor, Partnership Project. Job activities include, but are not limited to: Administrative & Operations Support Maintain and organize digital and physical files, ensuring accurate and accessible recordkeeping Support general office operations, including scheduling, correspondence, and document preparation Develop and maintain administrative systems to improve efficiency Support maintenance of the organization’s database Attend staff meetings Maintain and update team travel schedule and project deadline tracker Travel Coordination Arrange domestic and international travel for staff and coordinate with journalists and partners, including trip planning and itineraries, flights, lodging, ground transportation Track travel expenses and ensure compliance with organizational policies Event Coordination Assist in planning and executing meetings, convenings, and public events (virtual and in-person) Coordinate logistics such as venue booking, catering, materials, and participant communications Donor Stewardship Prepare and send timely donor acknowledgments and thank-you communications Maintain donor records and support basic development tracking systems in coordination with fundraising leads Shipping & Logistics Coordinate shipping of materials, equipment, and outreach items Track deliveries and ensure timely distribution Financial Tracking & Coding Code and track organizational expenses and income in coordination with leadership and Partnership Project bookkeeping systems Maintain organized financial records Support budget tracking and documentation for grants and internal reporting Fiscal Sponsor Liaison Serve as primary administrative point of contact with Partnership Project Submit required documentation (e.g., invoices, expense reports, grant materials) Track approvals, payments, and compliance requirements Other duties as assigned Requirements The successful candidate must demonstrate the following skills, experience, and competencies: 2+ years of administrative or operations experience, preferably in a nonprofit environment Strong organizational skills and attention to detail Experience with expense tracking, bookkeeping support, or financial coding Ability to manage multiple priorities and meet deadlines independently Strong written and verbal communication skills Proficiency with common tools (e.g., Google Workspace, Excel, Zoom; familiarity with accounting or CRM systems a plus) The strongest candidates will also demonstrate the following skills, experience, and competencies: Proficiency to communicate in Spanish (read/write) is preferred to communicate with core stakeholder groups Compensation and Benefits: The compensation range for this position is $26-$31/hour. This is a non-exempt, hourly position. The Partnership Project values our employees. In order to support our employees to do their best work, we provide all full-time employees with 100% employer paid medical, dental, and vision premiums at platinum level coverage for full time employees and their families. Partnership Project provides a 401k with an employer match and immediate vesting and ROTH retirement fund options. Additional benefits include FSA, dependent care savings accounts, commuter benefits, voluntary ancillary benefit options, 13 paid holidays, paid parental leave, unlimited PTO, paid parental leave, and more! Partnership Project is proud to be an equal opportunity employer that prohibits discrimination in its governance, programs and activities on the basis of race, color, national origin, age, disability, religion, gender, sexual orientation, gender identity, genetic information, reprisal, marital status, amnesty, status as a covered veteran, because all or part of an individual’s income is derived from public assistance or for any other non-merit based factor. Individuals of all backgrounds and identities are strongly encouraged to apply and will be welcomed into an inclusive environment at the Partnership Project. Our goal is for a work experience that has meaning and impact on the world and on our professional lives, and a workplace where you can feel supported and proud. Read more about our values and commitment at www.partnershipproject.org Salary Description $26-$31/hr