Multi-Unit Finance Support Specialist/Assistant Controller

The Finance & HR Support Specialist/Assistant Controller supports the Owners and the Director of Finance & Human Resources in the daily financial, administrative, and HR operational functions of the company. This role plays a critical part in maintaining accurate financial records, supporting HR processes, and ensuring smooth day-to-day office operations across multiple locations. This is for a multi unit business model. The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and capable of managing multiple administrative and operational processes simultaneously. Must have at least 2-4 years Accounting Experience Minimum Qualifications: 2-4 years of accounting or bookkeeping experience Strong organizational and time management skills High attention to detail and accuracy Ability to manage multiple priorities and deadlines Professional communication skills Proficiency with Microsoft Excel Finance & Accounting Operations Open and process company mail daily Manage accounts payable through the company's automation solution Enter and update payables in QuickBooks Process daily sales transactions Submit online payments for vendors and recurring expenses File and pay monthly sales tax Reconcile third-party vendor payment receivables Investigate and coordinate resolution of payment chargebacks Assist in maintaining financial spreadsheets including: Payroll hours review Revenue comparison reporting Human Resources Operations & Employee Administration Manage employee onboarding workflows through the company's onboarding platform Oversee the DHS E-Verify process Follow up with General Managers regarding candidate onboarding status Provide troubleshooting and support for onboarding platform questions Maintain and update employee rosters Respond to unemployment claims and documentation requests Assist with administration of employee benefits including: Health insurance Life insurance Short-term disability (STD) Long-term disability (LTD) 401(k) plan administration Operations & Administrative Support Coordinate company equipment repairs and replacements (e.g., iPad devices) Assist with landlord communications when necessary Assist with contacting utility providers Coordinate location closure schedules for maintenance or cleaning Coordinate maintenance services such as fire extinguisher inspections and facility repairs Assist with information gathering and completion of required forms and documentation Assist with permitting requirements and filings Ensure administrative and operational processes are completed in a timely and accurate manner This position operates in a hybrid work environment . In Office: Monday, Tuesday, Thursday 8:00 AM - 4:00 PM (or 7:00 AM - 3:00 PM) Work From Home: Wednesday and Friday Benefits & Culture At Aqua-Tots, we believe in supporting our team both professionally and personally. We offer a competitive benefits package designed to support your health, financial future, and work-life balance. Health & Wellness Medical, dental, and vision coverage with company contribution Company-paid life insurance Company-paid short-term and long-term disability coverage Gym membership reimbursement Financial Benefits 401(k) retirement plan with company matching Cell phone reimbursement for work-related use Time Off & Flexibility Paid sick/ESTA leave accrual starting on day one Paid company holiday closures throughout the year Hybrid work schedule with two work-from-home days per week Work Environment Work closely with company leadership in a growing multi-location organization Opportunity to gain experience across finance, HR, and operations Collaborative and supportive team environment