Description
Position Overview
The Marketing & Sales Coordinator is responsible for supporting the planning, coordination, and execution of marketing and sales initiatives. This role plays a key part in keeping projects organized, materials moving, and teams aligned.
This individual will work closely with the Senior Manager of Marketing & Engagement and the Sales Training Manager to support day-to-day operations, including logistics, communications, training coordination, and material distribution.
This is an ideal role for someone who is highly organized, detail-oriented, and eager to learn in a fast-paced, high-growth environment. Success in this role comes from reliability, strong follow-through, and the ability to manage multiple moving pieces at once.
This is a remote role with occasional travel to marketing and sales-led initiatives, including conferences.
Key Responsibility Areas
Marketing Coordination & Support
- Assist in the coordination and tracking of marketing materials from development through final delivery
- Support internal workflows, timelines, and project organization across marketing initiatives
- Coordinate with internal teams and external partners (e.g., agencies, vendors) to ensure deliverables stay on track
- Assist with submission, tracking, and organization of materials through internal review processes (e.g., Promotional Review Committee)
- Maintain organized files, templates, and repositories of materials for appropriate recordkeeping
Conferences & Clinician Events
- Coordinate conference logistics and support planning efforts from pre-conference preparation through post-conference follow-up
- Assist with conference prospectus review, attendance tracking, and registration coordination
- Support payment processing, confirmations, hotel coordination, and travel-related logistics
- Manage shipment and organization of booth materials, marketing resources, and event supplies
- Assist with clinician engagement logistics, including dinner reservations, meeting coordination, and scheduling support
- Support conference expectation calls and post-conference follow-up activities with field team
- Coordinate with external partners and vendors, to support event execution and communication
- Help maintain organized conference calendars, trackers, and planning documents
Sales Training & Internal Meeting Support
- Coordinate logistics for new hire onboarding, internal meetings, and sales training sessions
- Assist with presentation coordination, including communication with presenters, slide collection, formatting, and agenda support
- Organize training materials, handouts, attendance tracking, and follow-up communications
- Support scheduling, meeting coordination, catering, materials, and attendee communications
- Help maintain organized repositories of training materials and meeting resources
- Assist with onboarding coordination to ensure new hires have the tools, materials, and information needed for training readiness
- Support post-training and post-meeting follow-up activities, including resource distribution and action item tracking
- Help ensure internal meetings, trainings, and onboarding activities run smoothly and stay organized
Sales Support & Field Coordination
- Support field teams by coordinating the distribution of marketing materials and resources
- Help respond to field requests and ensure timely follow-up
- Track feedback from the field and help organize insights for the marketing and training teams
- Assist in preparing materials and communications used by the sales team
Organization & Process Support
- Maintain trackers for projects, materials, and key initiatives
- Help ensure deadlines, details, and deliverables are executed on time.
- Identify opportunities to improve organization and efficiency of day-to-day processes
Key Competencies/Requirements:
- Integrity: Takes ownership of assigned marketing initiatives, deliverables, and timelines. Follows through on commitments, ensures accuracy and quality of work, and proactively addresses challenges or gaps.
- Transparency: Communicates clearly, proactively, and honestly with stakeholders on project status, timelines, and risks. Shares information openly, asks questions when clarity is needed, and ensures alignment across teams.
- Collaboration: Partners effectively with cross-functional teams including marketing, sales, and operations to support initiatives. Contributes to a team-first environment, values different perspectives, and builds strong working relationships.
- Innovation: Continuously seeks opportunities to improve marketing processes, tools, and execution. Brings forward new ideas, embraces creative problem-solving, and supports testing and learning to enhance impact and efficiency.
- Execution & Coordination: Effectively manages and supports the execution of marketing initiatives from planning through completion. Tracks timelines, prioritizes tasks, and ensures deliverables are completed accurately and on schedule.
- Agility: Remains flexible in a fast-paced environment, adjusting priorities as needed. Identifies opportunities to improve processes and contribute to more efficient and effective ways of working.
- Growth Mindset: Actively seeks and applies feedback to improve processes and effectiveness. Learn quickly from experiences and show a willingness to adapt and continuously develop skills.
Preferred Qualifications:
- 1-3 years of experience in marketing, project management, coordination, or administrative support roles, preferably in the pharmaceutical/healthcare space
- Strong organizational and time management skills
- Experience supporting cross-functional teams or managing multiple projects simultaneously
- Strong attention to detail and follow-through
- Proficiency in Microsoft Office (PowerPoint, Excel, Word)
- Strong communication skills
- Bachelor’s degree in marketing, business, communications, or a related field
- Valid driver’s license and acceptable driving record required
Physical Requirements:
- Bi-monthly business travel (on average)
- Must be able to lift up to 25 lbs. frequently
General Statement
DistributeRx is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Any communication you receive from DistributeRx will never come from a personal email domain or chat service such as "Gmail" or "Google Chat". All official communication from DistributeRx will be received from our company email domain - @DistributeRx.com.