Major Accounts Coordinator

Major Accounts Coordinator Support Major Accounts with precise quotes, orders, and admin to keep projects on track - finance‑savvy, customer‑minded, and a trusted operational partner. The Major Accounts Coordinator plays a critical role in supporting our Major Accounts and Facilities teams , ensuring seamless administrative, commercial, and quotation support across minor works, audits, and customer engagements. This role is central to maintaining strong customer relationships and operational excellence. By being proactive, detail‑driven, and commercially aware, the Coordinator enables the Major Accounts Team to stay focused on delivering value to customers while ensuring accuracy, timeliness, and financial control across processes. This position is well‑suited to someone who thrives at the intersection of administration, finance, and customer support , and who is motivated by being a trusted operational partner to commercial teams. Key Responsibilities: Commercial & Financial Coordination Prepare, develop, and issue clear, accurate proposals and quotations for minor works and audit activities. Support the Major Accounts Manager and Facilities Manager with pricing, quotes, and cost-related administration. Follow up on issued quotations to support timely customer decision-making and conversion. Purchasing & Supplier Management Raise and issue purchase orders to local suppliers for materials delivered to customer sites. Raise and issue labour purchase orders to sub-contractors, ensuring accuracy and compliance. Liaise with contractors to coordinate and schedule site audits and visits. Customer & Operational Support Book audits directly with customers on behalf of the Facilities Manager. Provide Project Managers with accurate sales orders and complete sales folders to enable smooth construction and delivery processes. Assist with the creation of load signs and other supporting project documentation. Data & Systems Maintain accurate data entry across spreadsheets and internal systems. Work within ERP and business systems (experience with Microsoft Dynamics AX / Navision is beneficial but not required). General Administration & Compliance Provide ad hoc administrative support across the Major Accounts function as required. Ensure compliance with all Safer Storage Systems policies , Management Guidelines, Workplace Health & Safety requirements, and Code of Conduct. Experience & Capability: Essential Demonstrated experience in a sales, finance, or commercial support role . High proficiency in Microsoft Office , with strong Excel capability. Experience working with quotations, purchase orders, or financial/transactional data. Desirable Experience using Microsoft Dynamics AX (Navision) or similar ERP systems. Exposure to facilities, construction, engineering, or project-based environments. Key Competencies & Ways of Working Strong organisational and time management skills, with the ability to juggle multiple priorities. Exceptional attention to detail and accuracy, particularly with financial and customer data. Analytical and structured thinking paired with sound business judgement. Proactive, dependable, and comfortable working under pressure. Commercially aware, with a clear understanding of how operational excellence supports revenue and customer satisfaction. Resilient, adaptable, and positive in the face of change. Development & Career Opportunities While the role includes a significant administrative component, it offers an excellent platform to: Build deep knowledge of the business, customers, and commercial processes. Develop financial and operational expertise within a complex, project-driven environment. Progress into other roles across the business as capability and interest develop. This role does not include people management responsibilities . Organisational Context This role sits within Safer Storage Systems (SSS) , and the responsibilities reflect SSS’s current structure and ways of working. As Element Logic and SSS continue to integrate, role scope and responsibilities may evolve gradually to align with the broader organisation. Any changes will be made thoughtfully and in line with ongoing business needs. Place of work: Melbourne, Australia Start date: Soonest, apply today! Form of contract: Permanent employment For further questions about the position or process, contact VP Talent Acquisition & Employer Branding by email: [email protected]. Agency notice: We’re proud to handle all our recruitment in-house at Element Logic. That means we don’t accept candidates or approaches from external recruiters or headhunters. All hiring processes are managed exclusively by our own specialized Talent Acquisition team. Be yourself, in your element. At Element Logic, our people are our greatest resource. We believe individuals should be in their element and we recognize, celebrate, and nurture the strength of diversity. We offer equal opportunities and welcome applicants regardless of age, race, ethnicity, gender identity and expression, sexual orientation, language, national origin, mental and physical abilities, religious and political affiliations, stage of life, or family circumstances. We desire a work environment where people flourish with their unique abilities, perspectives, and life experiences. About Element Logic Element Logic® is a global technology company specializing in intelligent warehouse automation. Since its founding in 1985, the company has grown to employ over 950 people across 30 countries and has established itself as the first - and leading - AutoStore™ partner worldwide. Renowned for its commitment to innovation and people-centric approach, Element Logic enhances warehouse performance through a unique combination of cutting-edge technology, AI-powered software, and tailor-made solutions. This enables businesses across industries to improve efficiency, accuracy, and scalability in their logistics operations. With a proven track record and deep expertise in intralogistics, Element Logic has become the go-to partner for organizations seeking to gain a competitive edge through automation. The company’s culture is rooted in bravery, passion, and reliability - qualities that continue to drive its mission of optimizing warehouse performance. In 2024, Element Logic reported revenue of EUR 549 million. Department Delivery Locations Melbourne, Australia Remote status Hybrid Employment type Full-time Employment level Professionals Melbourne, Australia About Element Logic Element Logic ® optimizes warehouse performance through cutting-edge technology, AI-driven software, and tailored solutions that enhance efficiency, accuracy, and scalability. We are a global technology company founded in 1985, with more than 950 employees across 30 countries specializing in intelligent warehouse automation, and the world’s first and largest AutoStore™ partner. With a strong heritage rooted in innovation, we empower businesses across industries to maximize success by automating workflows and improving logistics operations. Our unique combination of expertise, proven track record, and commitment to both our people and technology make us the preferred partner for warehouses aiming to gain a competitive edge. At Element Logic®, our people are our greatest resource. It is their bravery, passion, and reliability that enable us to deliver smarter solutions for our customers to succeed. Optimizing warehouse performance is not just our slogan - it is our mission.