Description
Our Seattle office has an excellent opportunity for a Legal Secretary to support both partners and associates in the Litigation group. This is a non-exempt position that reports to the Office Administrator. The successful candidate will be self-motivated, proactive, have a strong understanding of the litigation process, and possess strong communication skills. This position will provide legal support to a legal team consisting of five (5) or more attorneys, all with varying workloads and jurisdictions. This position works under the supervision of attorneys and has an in-person presence of four (4) days a week with a Monday through Friday schedule of 9:00 am to 5:30 pm. This position is eligible for one (1) work from home remote day a week.
Responsibilities:
Prepare and process legal documents including, but not limited to subpoenas, complaints, motions, and other pre-trial documents. This includes performing e-filing in state and federal courts.
Correctly format court pleadings according to applicable court rules including the auto-generation of tables of authorities (TOAs) and tables of contents (TOCs).
Prepare, proof and format correspondence, pleadings, and other necessary documentation.
Order Certificates of Good Standing for Pro Hac Vice.
Organize exhibits, documents, briefs, and other supporting documentation. This could include providing clerical assistance in all phases of document production, trial preparation, and trial.
Record and monitor deadlines through the Firm docketing system and individual attorney calendar systems.
Prepare engagement letters, open new matters, and interface with New Business and Conflicts department.
Maintain list of court logins/passwords and keep admissions up to date.
Assist in reviewing and finalizing attorney pre-bills. This could include entering time into Intapp Time.
Schedule various events and meetings to include coordinating travel arrangements, reserving internal conference rooms, and reserving guest offices (across all offices).
Enroll attorneys in CLE courses and assist with CLE questions and recording.
Process timely expense reimbursements through ChromeRiver.
Coordinate travel arrangements.
Back up other secretaries during planned and unplanned secretary absences.
Other duties as requested and assigned.
Requirements:
Bachelor’s degree is preferred. A high school diploma or general education degree (GED) is required.
A minimum of two (2) years’ experience working in a legal admin support role is strongly preferred. Prior experience in Big Law is a plus.
Knowledge of federal and state court systems, including federal e-filing and state court filing systems is strongly preferred. This includes keeping current with changes in court rules and filing procedures.
Prior experience in California and Oregon local and federal filings is preferred.
Strong sense of urgency, accountability, flexibility, and resourcefulness with a proven aptitude to learn new systems and platforms.
Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines.
Demonstrated proficiency in Adobe Acrobat, Microsoft Office Suite including Word, Outlook and Excel, as well as document management systems such as NetDocs.
Advanced skills in Word to include using styles, track changes, and document comparison programs is preferred.
Prior experience with Intapp Time, Proforma Tracker, Copilot, and ChromeRiver is a plus.
Washington State notary is a plus.
Ability to work overtime as needed.
The expected annual salary for this position ranges from $76,000 – $106,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills. Market and Firm factors are taken into consideration as well.
BakerHostetler offers a comprehensive and competitive benefit program including group health, dental and vision insurance, accrued PTO (18 days in the year of hire), paid holidays (10 days), 401(k) plan, parental leave (4 weeks, not including disability, where applicable, and accrued PTO), family care program, wellness program, life and accident insurance, and short and long-term disability.
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