Legal Executive Assistant (Remote) | LATAM

Employment Type: Full-Time Contractor Workplace: Remote Compensation: USD $1,200 - $1,400/month Schedule: Monday to Friday, 9:00 am - 6:00 pm PST At HireHawk , we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We’re passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one. We are seeking a sharp, highly organized Executive Assistant to support the COO of a fast-paced law firm. This is a hands-on, high-impact role that goes far beyond calendar management, you will act as a true operational partner, ensuring seamless communication, coordination, and execution across the firm. You will be instrumental in keeping the COO focused, aligned, and ahead of priorities while ensuring nothing falls through the cracks. Responsibilities: Own and manage the COO’s calendar, including scheduling, prioritization, and conflict resolution Act as a gatekeeper for the COO’s time, protect focus blocks and push back diplomatically when needed Coordinate meetings across multiple stakeholders with time-sensitive deadlines Manage the COO’s inbox: triage messages, flag urgent items, draft responses, and ensure follow-through Draft and send internal communications to attorneys, paralegals, case managers, and staff on behalf of the COO Handle external correspondence with vendors, courts, opposing counsel, and referral partners Relay COO directives across departments and track deliverables through completion Coordinate with vendors: schedule calls, track open items, and follow up on agreements Maintain operational documents, SOPs, and firm-wide reference materials Prepare materials for leadership meetings and reporting Support HR-adjacent tasks, including drafting personnel communications and tracking documentation Track and proactively flag key legal dates: mediations, depositions, hearings, and trials Liaise with attorneys and paralegals to align the COO’s calendar with active litigation timelines Coordinate logistics for legal events (mediators, court reporters, vendors, etc.)