Legal and Compliance Specialist

Department: Legal Job Description: As the Legal and Compliance Specialist you will serve as a hybrid paralegal and regulatory compliance specialist, supporting legal operations and compliance operations for an insurance services provider. The position is responsible for managing subpoena requests, maintaining licensing compliance, and supporting legal and compliance team infrastructure through docketing, issue tracking, and document management. The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines across jurisdictions. Work Arrangement: Employees who live within 30 miles of the TMG home office are expected to follow a hybrid or in-office schedule. The initial training period may require additional in‑office days. Accountabilities: Paralegal & Legal Operations Support Own the intake, logging, tracking, and response coordination for subpoenas and other legal requests Perform docketing and calendar management for legal and regulatory deadlines Administer legal hols, including issuing legal hold notices, tracking acknowledgments, and coordinating with internal stakeholders to ensure preservation of relevant documents and data Support legal team members with document preparation and matter tracking Maintain organized and auditable records of legal and regulatory matters Licensing & Regulatory Compliance Track and maintain corporate entity licenses, registrations, and appointments across jurisdictions Manage individual producer and adjuster licensing for clients Coordinate with third-party licensing vendors and monitor performance against service expectations Maintain visibility into upcoming renewal deadlines and ensure timely filings Document & Knowledge Management Oversee and maintain the legal/compliance SharePoint site and document repositories Ensure documents are properly stored, version-controlled, and accessible Continuously improve document management processes and organization Docketing, Issue Tracking & Administrative Support Maintain and update compliance calendars and legal tracking systems Track open issues and requests Provide general administrative and operational support to the legal/compliance team Identify opportunities to streamline workflows and improve tracking/reporting Qualifications: 2+ years of experience in a paralegal, legal operations, compliance, or regulatory role Experience in insurance or financial services strongly preferred Familiarity with subpoena processing, licensing, or regulatory filings is highly desirable Strong organizational, time management, and multitasking skills High attention to detail and accuracy Proficiency with Microsoft Office and document management systems (e.g., SharePoint) Ability to communicate effectively with internal teams, external counsel, and regulators Work Environment & Requirements Regular use of a computer and standard office equipment Frequent written and verbal communication Ability to manage multiple priorities and deadlines in a fast-paced environment Pay Range: Anticipated Hiring Range: $57,000 - $85,000 annual base salary depending on experience, qualifications, and geographic location Benefits: We are proud to offer our full-time regular employees a robust benefits suite that includes: Competitive base salary plus incentive plans for eligible team members 401(K) retirement plan that includes a company match of up to 6% of your eligible salary Free basic life and AD&D, long-term disability and short-term disability insurance Medical, dental and vision plans to meet your unique healthcare needs Wellness incentives Generous time off program that includes personal, holiday and volunteer paid time off Flexible work schedules and hybrid/remote options for eligible positions Educational assistance Equal Opportunity Employer The Mutual Group is an Equal Opportunity Employer. It is our policy to recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law. Know Your Rights: Workplace Discrimination is Illegal Your Rights Under USERRA Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact [email protected] . Employment Verification The Mutual Group participates in the E-Verify program and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. You are protected from employment discrimination based on your citizenship status and national origin. E-Verify Program Overview E-Verify Participation Poster All offers of employment are contingent upon the successful completion of a background check. #TMG