HR & Office Engagement Coordinator

We are seeking a dynamic and highly organized HR & Office Engagement Coordinator to serve as a key onsite presence supporting our people operations, workplace experience, and culture initiatives. This role blends traditional HR coordination responsibilities with employee engagement, internal branding, and front-facing operational support. The ideal candidate thrives in a people-centric environment, enjoys being visible and accessible to employees, and brings creativity to enhancing workplace culture while ensuring smooth day-to-day HR and office operations. Key Responsibilities: HR Operations & Coordination: Provide day-to-day administrative support to the HR and Payroll team across core functions (onboarding, offboarding, recruiting, exiting, and HR systems) Assist with onboarding processes, including preparing materials, coordinating schedules, and ensuring a seamless new hire experience Support HR projects, reporting, and compliance initiatives as needed Assist with employee badging and access management, ensuring accurate and secure onboarding/offboarding processes Onsite Employee Experience & Engagement: Serve as a consistent onsite HR presence (4 days/week) to support employees and foster a positive workplace environment Partner with HR and leadership to plan and execute employee engagement activities, events, and culture initiatives Capture and document workplace moments, events, and employee experiences through photography and/or video Collaborate with HR and Marketing to support internal and external communications, social media content, and employer branding efforts Help create a welcoming, inclusive, and engaging office atmosphere Serve as backup support for reception/front desk operations as needed Candidate & Visitor Experience: Greet and welcome candidates and visitors, ensuring a professional and positive first impression Coordinate with interviewers and hiring teams to ensure candidates are properly checked in and guided through the onsite interview process Manage interview logistics such as room setup, scheduling support, and candidate flow 1–3 years of experience in HR, office operations, workplace experience, or a related field Strong interpersonal and communication skills with a customer-service mindset Comfortable working onsite and interacting regularly with employees at all levels Highly organized with strong attention to detail and the ability to multitask Experience with event coordination, internal engagement, or office culture initiatives preferred Familiarity with basic photography or content capture for social media/employer branding is a plus Proficiency in Microsoft Office and/or HRIS systems preferred Key Competencies: People-first mindset with a passion for employee experience Strong organizational and coordination skills Creative and proactive approach to culture and engagement Ability to balance administrative tasks with high-visibility, front-facing responsibilities Adaptability and willingness to step in wherever needed Work Environment: Onsite presence required 4 days per week, Monday – Thursday with remote work on Friday Collaborative, fast-paced office setting with regular interaction across teams Frequent in person inquiries from onsite employees Health/Dental/Vision 401K: Immediately vested Tuition assistance Qualified employer under the Public Service Loan Forgiveness program (PFSL) Generous Paid Time Off Dog-friendly office Private gym onsite Medical, Dental, Vision Insurance Health Savings Account (HSA) Flexible Spending Account (FSA) Employee Assistance Program (EAP) Life and AD&D Insurance Disability Insurance Pet Insurance Tuition Assistance Trade Publication/News Subscription Reimbursement Exercise Room Paid Holidays Vacation and Sick Leave Parental Leave Tax Analysts is an Equal Employment Opportunity Employer.