HR Assistant

HR Assistant — Philippines

Remote — Philippines | Full-Time

The Role

We're looking for an HR Assistant to support our HR Coordinator in managing HR operations, employee records, and people administration across the company. This is a remote, Philippines-based role working closely with our US-based HR team.

You will own administrative HR tasks that keep our people systems running — data entry, records management, onboarding paperwork coordination, compliance documentation, and HR reporting support. This is a detail-oriented, process-driven role that requires someone reliable, organized, and comfortable working in US business hours overlap.

What You'll Do

HR Administration

• Maintain accurate employee records in our HR system — new hires, terminations, status changes, and updates
• Coordinate onboarding paperwork for new employees — collect documents, track completion, and ensure nothing is missing
• Support offboarding administration — documentation, system updates, and record archiving
• Maintain organized digital HR files and ensure records are audit-ready at all times
  
  

Compliance & Documentation

• Track credential renewals, certifications, and licensing deadlines for clinical staff
• Maintain I-9 and employment eligibility records in accordance with US requirements
• Support compliance reporting and audit preparation as needed
  
  

Recruiting Support

• Post job openings on designated platforms as directed
• Coordinate interview scheduling between candidates and hiring managers
• Maintain applicant tracking records and communicate status updates
  
  

HR Reporting

• Pull standard HR reports from our systems — headcount, turnover, open positions
• Support the HR Coordinator with data compilation and presentation prep
  
  

Payroll Support

• Assist with weekly payroll processing by compiling and verifying timekeeping data prior to each payroll run
• Review employee clock-in and clock-out records for accuracy — flag discrepancies, missed punches, and anomalies to the HR Coordinator before payroll is finalized
• Cross-reference scheduled hours against actual hours worked and escalate any inconsistencies for review
• Maintain organized payroll records and ensure supporting documentation is complete and audit-ready
• Coordinate with managers to resolve timekeeping issues quickly and accurately
• Support the HR Coordinator with any payroll-related reporting or documentation requests
  
  

Who You Are

• 1–3 years of HR administrative experience — US-based company experience strongly preferred
• Highly organized and detail-oriented — you catch errors before they become problems
• Comfortable working with US employment documentation and terminology
• Strong written English communication skills
• Proficient in Google Workspace or Microsoft Office; HRIS experience a plus
• Available to overlap with US Central Time business hours
  
  

Compensation & Benefits

• Competitive salary
• Full-time, remote
• Paid Philippines public holidays
  
  

To be considered for this position, when submitting your resume for consideration, be sure to answer the questions listed below:

• Describe your experience with payroll, HR and other people operations related work?
• Please confirm you can work Central Time (US) working hours.