Home Based - Accounts Payable Audit Specialist

Responsibilities:

• Audits invoices against service records, contractual terms, and rates for accuracy (requires contract interpretation)
• Breaks down charges per coding system.
• Escalates any potential financial risks to appropriate management.
• Works with Field/Regional Managers and Inside Operations Specialists in order to obtain approvals and understand service records.
• Becomes an expert on the details of properties – i.e., the type and amount of equipment, contractual status, and ongoing issues.
• Researches, follows up, and resolves any disputed issues with vendors.
• Coordinates with Accounts Payable to ensure timely and accurate payments.
• Responds to department and vendor inquiries in a timely and accurate manner.
• Maintains organized and up-to-date documentation supporting payment records, account reconciliation status, and disputes.
• Tracks/collects recycle rebates.
• Performs monthly audits of properties.
• Maintains accounting controls by preparing and recommending policies and procedures.
• Perform other duties as assigned.

Requirements:

• Education: Bachelor’s or Associate's degree, High School Diploma or GED
• Experience:
• For Bachelor/ Associate- 1-3 years of professional experience.
• High School Diploma or GED - 2-5 years professional experience
• Language Proficiency: Strong verbal, written, and English communication skills.
• Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.
• Technical Skills: Proficient in Microsoft applications- i.e., Excel (pivot tables, VLOOKUP, formulas, big data), Word, Outlook.
• Industry Specific Software/Knowledge: None

Role details:

• Salary: 35,000
• Timezone: EST
• Process: Initial > Assessment > Tech > Final Interview

Must-Have Technical Skills:

• Accounts Payable (AP) Experience – 1–3+ years of experience processing invoices, managing vendor payments, and supporting accounting operations.
• Invoice Auditing & Reconciliation – Experience reviewing invoices for accuracy, reconciling accounts, and identifying discrepancies.
• Advanced Excel Skills – Proficiency with Pivot Tables, VLOOKUP/XLOOKUP, formulas, and working with large datasets.
• Analytical & Problem-Solving Skills – Ability to investigate billing issues, interpret data, and resolve payment discrepancies.
• Strong Attention to Detail – Proven ability to maintain accuracy when auditing invoices, coding charges, and managing financial records.
• Communication & Organization Skills – Experience coordinating with vendors and internal stakeholders, managing multiple tasks, and meeting deadlines in a fast-paced environment.