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Description
Guardians of Honor (GOH) is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). We are seeking an experienced federal grants management professional to support our arts and culture client.
GOH is recruiting in anticipation of potential future openings that are subject to final approval and funding. No guarantee of position availability can be made at this time; however, candidate identification and preliminary interviews are being conducted to support timely hiring should authorization be granted.
Position Overview
The Grants Management Specialist supports the full grant lifecycle, from application review through post-award monitoring, in compliance with applicable laws, 2 CFR 200, and IMLS procedural guidance. The role provides technical, analytical, and administrative support; inherently governmental functions remain with federal staff. The ideal candidate is collaborative, detail-oriented, and thrives in a high-tempo environment.
Key Responsibilities
Review applications for administrative completeness and eligibility; enter and validate data in eGMS; check required documentation including budgets, strategic plans, and attachments
Use OMS First Check and Final Check tools for eligibility, completeness, and budget analyses
Recommend peer reviewers, configure and set up panels in eGMS, prepare panel materials, and troubleshoot reviewer issues
Prepare funding recommendation spreadsheets, data visualizations, and pre-award budget summaries to support decision making
Review interim and final performance reports; document findings; identify compliance risks; and prepare draft recommendations for federal staff
Track grantee reporting compliance, conduct outreach on overdue submissions, and maintain a monitoring log
Prepare correspondence templates for grantee communications and process administrative change requests
Enter, update, and validate structured data in eGMS; identify anomalies; prepare datasets and reports for internal tracking
Draft project descriptions and prepare and manipulate files for upload
Requirements
Bachelor's degree required, preference for museum studies, library studies, arts, humanities, or sciences
3–7 years of relevant experience in grants management or federal program administration
Minimum 2 years processing applications and monitoring awards for a federal agency under 2 CFR 200
Demonstrated museum administration expertise required for OMS assignments
Tribal eligibility expertise and familiarity with tribal governance required for Native American/Native Hawaiian program assignments
Additional Qualifications
Detail-oriented and able to work independently; experienced working and being trained remotely
Ability to meet deadlines and process work accurately in a fast-paced, high-volume environment
Knowledge of federal grant making; ability to understand and apply IMLS policies, procedures, and regulations
Excellent written and verbal communication skills, including experience communicating about data-oriented issues
Highly proficient in Microsoft Office 365 (OneDrive, Excel, Teams) and Adobe Acrobat Pro
Strong data entry skills; comfortable working with complex proprietary relational databases and Adobe PDFs
eGMS experience: at least 6 months required at contract start.
Windows-compatible computer with at least 30 Mbps internet and multiple monitors required
Supervisory Responsibilities:
N/A
Reports to:
Program Director
Work Environment:
The work environment is a virtual/remote setting.
Physical demands:
The physical demands of the job include sitting for extended periods, and occasional walking and standing.
Position type and expected hours of work:
Full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods.
Travel:
10% local and regional travel, with overnight stays necessary
Required education and experience:
Bachelor’s Degree required