Government Contract Acquisition & Proposal Manager

****************Local candidates to California only *******No C2C Candidates************ Job Title: Government Contract Acquisition & Proposal Manager (Currently Part time, potential to convert to FTE) Location: San Ramon, CA (Hybrid - 3 Days onsite) Looking for a candidate who can fully handle onboarding for government contracts (including BART, Caltrans, state, and other agencies) and manage the proposal/estimate process from start to finish: TOP 3 THINGS: Previous staffing agency experience or similar Proven negotiation skills and success in obtaining/wining Gov/State RFP bids Great written and verbal communication skills specifically in working w/Gov and State agencies having contacts and relationships w/Gove and State agencies is a plus Company Overview: We are a small but ambitious Corporation seeking to expand into government contracting opportunities with agencies such as BART, Caltrans, local municipalities, and various state and federal entities. We are looking for a self-driven, highly organized professional to take full ownership of the contract acquisition process from registration to award. Position Summary: The Government Contract Acquisition & Proposal Manager will be responsible for positioning our company to successfully bid on and win government contracts. This role will manage the entire process—including identifying opportunities, completing registrations and certifications, writing proposals and estimates, and ensuring compliance with agency requirements. The ideal candidate is both strategic and hands-on, with deep knowledge of public procurement processes and a proven ability to navigate complex requirements. Key Responsibilities: Onboarding & Registration: Complete all necessary registrations for federal, state, and local government contracting portals (e.g., SAM.gov, Cal eProcure, BART procurement systems, Caltrans vendor registration). Obtain and maintain all required certifications (e.g., small business, DBE, MBE/WBE, etc., if applicable). Opportunity Identification: Research, monitor, and track relevant bid opportunities across federal, state, local, and transportation agencies. Maintain a bid calendar with upcoming solicitations, deadlines, and submission requirements Proposal Development: Prepare, write, and submit complete bid packages, including technical proposals, estimates, cost breakdowns, and supporting documentation. Ensure all proposals comply with solicitation requirements, formatting guidelines, and submission deadlines. Estimating & Pricing: Develop accurate and competitive cost estimates for services or projects, factoring in labor, materials, subcontractors, and overhead. Collaborate with company leadership to determine bid strategies and profit margins. Compliance & Recordkeeping: Maintain up-to-date knowledge of procurement rules, contract clauses, and compliance requirements for each agency. Keep organized records of bids, submissions, awards, and feedback for continuous improvement. Contract Administration (Post-Award): Assist with contract kickoff, compliance reporting, and any modifications or amendments as needed. Qualifications: Proven experience managing government contracting processes from registration to award. Familiarity with procurement systems such as SAM.gov, Cal eProcure, and agency-specific vendor portals (BART, Caltrans, etc.). Strong proposal writing and technical documentation skills. Experience preparing detailed cost estimates and pricing proposals. Excellent organizational skills with the ability to manage multiple bids simultaneously. Proficiency in Microsoft Office Suite, Adobe Acrobat, and online procurement portals. Strong communication and interpersonal skills to interact with agency procurement officers and internal team members. Preferred Qualifications: Experience in construction, transportation, or related service industries. Knowledge of small business certifications and compliance programs. Understanding of contract law and public procurement policies. **********Local candidates to California only OR open to relocate to California******No C2C Candidates************ JOB TITILE - Senior Manager, Contract Operations LOCATION - Oakland CA - hybrid JP-3570 Description: Department Overview The Procurement organization is the functional lead for the procurement of materials and services. The department collaborates with internal clients and suppliers managing more than $12 billion of annual company spend to develop mutually beneficial total value solutions for goods and services. The department provides the following services to internal clients: procurement of goods and services, strategic sourcing and cost savings, category management, supplier relationship management, execution and outreach, compliance management, ongoing procurement field support and management of the source to pay cycle. Position Summary The Senior Manager provides tactical sourcing direction and leadership for a portfolio spend category of multiple portfolios with a value of $5 billion or greater. This role develops strategies and plans to reduce purchase cost and drive greatest total cost of ownership while ensuring service excellence. Additionally, this position oversees the governance of the contract approval process from contract creation through contract award. This role partners with Sourcing Operations, Contract Administration, Strategic Sourcing, and other key stakeholders to develop contracting strategies, prepare contract packages which includes defining scopes of work, execute tactical sourcing (quick bids) and create and submit Purchase Requisitions on behalf of the company. The Senior Manager ensures outsourced projects are executed safely, on time, in compliance with company policies, and within budget, scope, and quality expectations - driving operational excellence and enabling successful delivery across the organization. This position is hybrid, working from your remote office and your assigned work headquarters. Providing the salary range that can reasonably be expected for this position at the time of the job posting. This salary range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, internal equity, specific skills, education, licenses or certifications, experience, market value, and geographic location. The decision will be made on a case-by-case basis related to these factors. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. MIDPOINT: $182,950 Reporting Relationship: The Senior Manager, Contract Operations will report to the Sr. Director, Procurement Operations. Job Responsibilities Aligns and supports category plans developed by Strategic Sourcing to generate cost savings, deliver service excellence, optimize diversity spending and total cost of ownership for multiple Portfolios across multiple lines of business. Ensures the overall governance of the contract approval process from contract creation through contract award. Oversees contract spend across multiple spend categories in multiple organizations. Collaborates with Procurement Excellence department to develop the most effective metrics to track, report on and improve overall department performance. Prepares and delivers regular presentations regarding contractor performance, overall expense actuals vs. budget, etc. Ensures the team partners with stakeholders (Law, Risk, Cyber, Business) to identify, determine scope, oversees the contract development, writing, bid process, proposal evaluation and selection. Partners with Strategic Sourcing in reviewing pre-qualified contractors and contract negotiation. Utilizes cost/quality comparative data to assign contract work to most competitive workgroup. Ensures ongoing relationship management and collection and analysis of contractor performance data. Aligns with the Contractor Safety Program to support safety performance incentives and tracking of required safety action plans for each Contractor. Manages contract administration including change order review and processing, invoicing, reporting, auditing and ensuring proper internal controls and processes are in place. Ensures work performed by contractors meets construction standards and all processes, invoices and documentation are within compliance requirements. Leads development and execution of negotiation strategies. Manages continuous improvement-based relationships that deliver mutually beneficial results for PG&E and its suppliers. Promotes a safety culture throughout department and ensures employees adhere to all company and regulatory safety practices and policies. Ensures incidents and near misses are thoroughly investigated and reported in a timely manner. Participates as lead a member of the Incident Command structure during times of significant events, such as storms, earth quakes, etc. Manages staff to accomplish results through effective recruitment and selection, training and development, performance management, and rewards and recognition Background Qualifications Minimum Bachelor's Degree in Management, Construction Management or other related field. 10 years of total related experience. Experience managing capital, O&M, and labor budgets Desired MBA or equivalent advanced degree Contract writing experience Experience in leading large teams Six Sigma, CPSM or other Supply Chain related certification 2-3 years of supervisor experience Knowledge of General Order 165/95/128 processes and procedures and electric standards. Knowledge of electric distribution maintenance and construction methods, techniques, practices, business processes, standards. Financial and business acumen, including strong knowledge of contract administration and construction management. General knowledge of bargaining unit contracts. Strong analytical and strategic decision making skills Strong communication and presentation skills with various levels of contacts. Leadership, mentoring and coaching skills. Project management; ability to direct the preparation of schedules, records, and reports of work progress, future projects, and evaluate completed tasks. Change management skills. Ability to lead cross-functional teams; demonstrating leadership and management skills Ability to identify and resolve problems in challenging environment Purpose, Virtues and Stands Our Purpose explains "why" we exist: Delivering for our hometowns Serving our planet Leading with love Our Virtues capture "who" we need to be: Trustworthy Empathetic Curious Tenacious Nimble Owners Our Stands are "what" we will achieve together: Everyone and everything is always safe Catastrophic wildfires shall stop It is enjoyable to work with and for PG&E Clean and resilient energy for all Our work shall create prosperity for all customers and investors **********Local candidates to California only OR open to relocate to California******No C2C Candidates************ JOB TITILE - Principal Contract Manager LOCATION - Oakland CA - hybrid JP-3490 This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be Oakland General Office (OGO). General expectations for working days in OGO are Tuesday, Wednesday, and Thursday of each week. The role is straight vendor management. They need to review contracts that Strategic Sourcing is creating and identify if the CWA (Contract Work Authorization) being put in place is in conflict with the MSA (Master Services Agreement). They also need to be able to manage existing contracts KPIS and SLAs and hold QBRs and scorecard. They need to present findings to leadership, and recommend Contract improvement. They also need to manage conflict resolution between the business client and the supplier and they need to do it as the MSA describes. Description: Department Overview Enterprise Business & Technology Modernization is a cross-functional organization leading Client’s Propel program, a major business and technology modernization initiative designed to unlock customer value by simplifying collaborative work processes. Propel will migrate Client to the new version of SAP, S/4HANA, presenting a unique opportunity for Client to standardize business processes, clean the technology core, and enable innovation for breakthrough change across Engineering, Operations, Finance, Supply Chain, Human Resources, and Information Technology. Through a phased approach, Propel will implement process standardization, operating model changes, data improvements, SAP, and other technology applications with a focus on incrementally improving business capabilities and delivering value. Enterprise Business & Technology Modernization is comprised of multi-disciplinary coworkers with deep functional and industry expertise to design and implement end-to-end business processes and technology solutions following industry-leading practices. The team partners closely with IT and external partners to work collaboratively with many stakeholders to adopt standard processes and maximize the use of out-of-the-box proven technology solutions to meet business needs. Each role in this department offers immense career growth potential and a once-in-a-lifetime opportunity to accelerate the outcomes of our True North Strategy and deliver for our customers. Position Summary The Contract Manager, Principal will play a pivotal role in client’s Propel program, overseeing the lifecycle of multiple strategic 3rd party contracts. This role is responsible for ensuring that all parties adhere to the agreed terms, tracking key milestones, and managing renewals or amendments. The ideal candidate will be responsible for monitoring, analysis, compliance & reporting while working with other departments to ensure consistent compliance practices are followed. Reporting Relationship: The Contract Manager, Principal will report directly to the Director of Supply Chain Propel. Disclosure: Client is providing the salary range that can reasonably be expected for this position at the time of the job posting. This salary range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, internal equity, specific skills, education, licenses or certifications, experience, market value, and geographic location. The decision will be made on a case-by-case basis related to these factors. This job is also eligible to participate in Client’s discretionary incentive compensation programs. Pay Range: Bay Area – $132,000 to $196,900 annually Job Responsibilities: Leads supplier relationship management for critical system integration partners. Advises senior leadership (internal and external) on contracting strategy and negotiations. Negotiates complex contract issues independently. Leads the effort to identify, analyze, improve existing business processes, or create new ones within the department to meet new goals and objectives. Works closely with key stakeholders to ensure alignment. Acts as a primary liaison for the contracts team to PG&E’s Legal Department and other compliance departments (i.e. Risk). Provides active guidance, support, mentorship and training to less experienced contract management staff. Develops and delivers contract management training to all stakeholders. Keeps track of program contracts and their associated obligations Analyzes contracts for potential compliance issues. Identifies and resolves discrepancies or non-compliance issues. Evaluates the effectiveness of compliance programs and procedures. Conducts audits and inspections to verify compliance. Communicates compliance requirements to all relevant stakeholders. Provides training and guidance on compliance procedures. Prepares reports on contract compliance activities and outcomes. Qualifications Minimum: Bachelor’s degree or equivalent experience 9 years of direct experience in a similar role with ability to navigate complex sourcing strategies and contract compliance for large scale digital transformations (e.g. managing system integrator services and software professional services) while managing sophisticated contracts to minimize value leakage. Desired: Master’s degree in related discipline Certification such as one of the following or related: Project Management Professional (PMP) Program Management Professional (PgMP) Lean six sigma certification, green or black belt Experience with quality assurance (QA) and quality control (QC) regarding contract documents. Experience with process development, review, and continuous improvement. Experience in transmission pipeline construction. Utility industry experience. Subject matter expertise with composition, management, administration, and negotiation of contracts and change orders Ability to apply business knowledge, project management methodologies, and best practices. Ability to manage conflict constructively with a win-win resolution in mind. Knowledge of budget and resource allocation and formulation of contracts, bids, agreements, and RFPs. Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Analytical, critical, and technical thinking skills. Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Ability to develop reports, models, and simulations. Prioritizes workload independently based on department priorities and goals. Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and contract information systems and applications (e.g. SRM, Ariba, SAP, scheduling software). **********Local candidates to California only OR open to relocate to California******No C2C Candidates************ JOB TITILE - Expert Contract Manager LOCATION - Oakland CA - hybrid JP 3491 This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be Oakland General Office (OGO). General expectations for working days in OGO are Tuesday, Wednesday, and Thursday of each week. Description: Department Overview Enterprise Business & Technology Modernization is a cross-functional organization leading client’s Propel program, a major business and technology modernization initiative designed to unlock customer value by simplifying collaborative work processes. Propel will migrate PG&E to the new version of SAP, S/4HANA, presenting a unique opportunity for client to standardize business processes, clean the technology core, and enable innovation for breakthrough change across Engineering, Operations, Finance, Supply Chain, Human Resources, and Information Technology. Through a phased approach, Propel will implement process standardization, operating model changes, data improvements, SAP, and other technology applications with a focus on incrementally improving business capabilities and delivering value. Enterprise Business & Technology Modernization is comprised of multi-disciplinary coworkers with deep functional and industry expertise to design and implement end-to-end business processes and technology solutions following industry-leading practices. The team partners closely with IT and external partners to work collaboratively with many stakeholders to adopt standard processes and maximize the use of out-of-the-box proven technology solutions to meet business needs. Each role in this department offers immense career growth potential and a once-in-a-lifetime opportunity to accelerate the outcomes of our True North Strategy and deliver for our customers. Position Summary The Contract Manager, Expert will play a pivotal role in client’s Propel program, overseeing the lifecycle of multiple strategic 3rd party contracts. This role is responsible for ensuring that all parties adhere to the agreed terms, tracking key milestones, and managing renewals or amendments. The ideal candidate will be responsible monitoring, analysis, compliance & reporting while working with other departments to ensure consistent compliance practices are followed. Reporting Relationship The Contract Manager, Expert will report directly to Director of Propel. Disclosure: Client is providing the salary range that can reasonably be expected for this position at the time of the job posting. This salary range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, internal equity, specific skills, education, licenses or certifications, experience, market value, and geographic location. The decision will be made on a case-by-case basis related to these factors. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. Pay Range: Bay Area – $114,000 to $162,800 Job Responsibilities: Responsible for the supplier relationship management of critical system integration partners. Manages complex contracts and change order terms including, but not limited to, interpretation of contract terms and mitigation of risks, working with key stakeholders. Develops complex scorecards to assess contract performance. Independently facilitates vendor performance discussions. Negotiates major dispute settlement with internal stakeholders and vendors. Creates new and innovative approaches, tools and tactics to solve complex problems. Leads cross-functional projects or process improvement initiatives. Trains stakeholders on policy and complex contract issues. Provides quality assurance (QA) and quality control (QC) oversight for the contract performance team. Develops contract audit plan. Keeps track of program contracts and their associated obligations Analyzes contracts for potential compliance issues. Identifies and resolves discrepancies or non-compliance issues. Evaluates the effectiveness of compliance programs and procedures. Conducts audits and inspections to verify compliance. Communicates compliance requirements to all relevant stakeholders. Prepares reports on contract compliance activities and outcomes. Minimum : Bachelor’s degree or equivalent experience Seven (7) years of direct experience in a similar role with ability to navigate complex sourcing strategies and contract compliance for large scale digital transformations (e.g. managing system integrator services and software professional services) while managing sophisticated contracts to minimize value leakage. Desired: Master’s degree in related discipline Certification such as one of the following or related: Project Management Professional (PMP) Program Management Professional (PgMP) Lean Six Sigma Yellow Belt Experience with quality assurance (QA) and quality control (QC) regarding contract documents. Experience with process development, review, and continuous improvement. Experience in transmission pipeline construction. Utility industry experience. Expert on Contract Management and customer service. Forward thinking; can anticipate future consequences accurately. Ability to manage conflict constructively with a win-win resolution in mind. Results-oriented skills with a balanced emphasis between quality and quantity. Leadership, organizational, and interpersonal skills. Knowledge and understanding of federal, state, regulatory, and local laws, ordinances, regulations, agencies, and issues impacting (past, present, and future) gas or electric operations within the utility industry. Prioritizes workload independently based on department priorities and goals. Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and contract information systems and applications (e.g. SRM, Ariba, SAP, scheduling software).