General VA with QBO Experience

Location: Work from Home Type of Employment: Full-time Work Shift: US Business Hours (CST) About Us At OurAssistants , we connect property management and real estate companies with highly skilled virtual professionals. Our mission is to deliver reliable, creative, and results-driven support that helps our clients scale efficiently while empowering our remote teams to thrive. Learn more at ourassistants.com . Job Summary A growing group of related businesses is seeking an experienced General Virtual Assistant to manage day-to-day administrative operations, task tracking, calendar management, inbox triage, and financial support using QuickBooks Online . This is a hands-on role for a detail-oriented professional who can operate independently, communicate clearly in excellent English, and bring structure, accuracy, and consistency to a dynamic, multi-priority environment. Key Responsibilities Administrative & Executive Support Manage calendars, confirm or adjust meetings, send reminders, and block focus time to protect key commitments Triage email inboxes, flag urgent items, draft responses for review, and organize or archive less critical emails Maintain task and project tracking dashboards, including daily “Top 3 Focus” priorities, and provide end-of-day summaries QuickBooks Online & Financial Support Enter daily transactions and receipts in QuickBooks Online Categorize expenses accurately and reconcile accounts as needed Prepare daily, weekly, and monthly financial summaries, including cash flow, income vs. expenses, and outstanding invoices Generate reports and dashboards with key financial insights, highlighting trends or anomalies File & Document Management Organize, rename, and file documents consistently across systems Audit digital files and folders for accessibility, accuracy, and removal of duplicates Refresh and maintain templates for reports, emails, and presentations Project & Meeting Support Prepare briefing notes, agendas, and talking points for board, partner, or client meetings Maintain project checklists and track progress for ongoing initiatives Conduct research on events, grants, sponsorships, and market trends as required Networking & Relationship Management Update CRM or contact lists with new connections Track key dates such as follow-ups, birthdays, and other reminders Draft thank-you and follow-up notes for review Strategic & Career Support Compile project notes into high-level summaries showing completed work, pending items, and upcoming priorities Maintain records of major wins, milestones, and community contributions Suggest relevant conferences, training, or networking opportunities Qualifications Minimum 3–5 years of professional experience as a virtual assistant, executive assistant, or administrative support role Proven experience with QuickBooks Online , including transaction entry, reconciliations, and reporting Strong organizational and time-management skills, with an ability to prioritize multiple tasks Excellent written and spoken English with professional communication skills High proficiency with cloud-based productivity tools (Google Workspace, Microsoft Office, or similar) Attention to detail, confidentiality, and accountability Comfortable working independently in a fully remote environment