Finance & VAT Specialist

Job Summary We are looking for a detail-oriented and independent Finance & Compliance Operations Specialist to support recurring financial, fiscal, and administrative processes within an international organization. The role focuses on VAT-related activities, reconciliations, banking administration, and compliance-sensitive financial operations. The successful candidate combines strong financial administrative skills with practical knowledge of Dutch VAT and compliance requirements, and can independently manage recurring processes with a high level of accuracy and reliability. Responsibilities / Essential Functions Managing VAT registrations and independently preparing/submitting Dutch VAT returns Reviewing VAT calculations, corrections, ICP declarations, and fiscal reconciliations Performing financial reconciliations and compliance checks Managing banking administration and authorization processes Processing WKR, BUA, and lease-related fiscal adjustments Administering fixed travel, home-working allowances, mileage and private use lease car calculations Maintaining VAT documentation, financial archives, and compliance-sensitive records Supporting statutory reporting requirements, CBS reporting, audits and internal control processes Monitoring and safeguarding continuity of critical finance administration processes Supporting billing and collections activities, including responding to invoice and payment-related inquiries and conducting collection calls as needed Coordinating with Sales and Account Management on billing disputes, account-related matters, and contract-related questions Supporting management with ad hoc projects and tasks related to finance and billing operations Responsibilities / Non Essential Functions Requirements Bachelor’s degree or higher preferred 5–7 years of proven experience in financial administration and operational finance support Strong practical knowledge – at least 2 years – of Dutch tax and VAT legislation, including independent preparation and manual filing of Dutch VAT returns Experience with financial systems, reconciliations, and compliance controls Strong attention to detail and administrative accuracy; ability to independently manage recurring financial and fiscal processes Understanding of compliance obligations, administrative risk management, and business continuity Structured, reliable, and proactive working style Fluent English and Dutch required ; experience working in an international setting reporting to USA HQ preferred Accounting ERP and MS Office suite (advanced Excel) required ; Sage Intacct ERP preferred; able to commute to office preferred, fully remote is an option Work and Physical Requirements This position may work from home and/or office environment. Working in an office environment may require prolonged sitting, work in an air-conditioned environment, ability to work with others at various noise levels and ability to lift up to 30 pounds or 15 kg. Other Duties This job description is not intended to be a complete list of responsibilities. Other duties may be assigned by management that may reasonably fit in the scope of job. Equal Employment Opportunity Statement PairSoft is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law. Job Summary We are looking for a detail-oriented and independent Finance & Compliance Operations Specialist to support recurring financial, fiscal, and administrative processes within an international organization. The role focuses on VAT-related activities, reconciliations, banking administration, and compliance-sensitive financial operations. The successful candidate combines strong financial administrative skills with practical knowledge of Dutch VAT and compliance requirements, and can independently manage recurring processes with a high level of accuracy and reliability. Responsibilities / Essential Functions Managing VAT registrations and independently preparing/submitting Dutch VAT returns Reviewing VAT calculations, corrections, ICP declarations, and fiscal reconciliations Performing financial reconciliations and compliance checks Managing banking administration and authorization processes Processing WKR, BUA, and lease-related fiscal adjustments Administering fixed travel, home-working allowances, mileage and private use lease car calculations Maintaining VAT documentation, financial archives, and compliance-sensitive records Supporting statutory reporting requirements, CBS reporting, audits and internal control processes Monitoring and safeguarding continuity of critical finance administration processes Supporting billing and collections activities, including responding to invoice and payment-related inquiries and conducting collection calls as needed Coordinating with Sales and Account Management on billing disputes, account-related matters, and contract-related questions Supporting management with ad hoc projects and tasks related to finance and billing operations Requirements Bachelor’s degree or higher preferred 5–7 years of proven experience in financial administration and operational finance support Strong practical knowledge – at least 2 years – of Dutch tax and VAT legislation, including independent preparation and manual filing of Dutch VAT returns Experience with financial systems, reconciliations, and compliance controls Strong attention to detail and administrative accuracy; ability to independently manage recurring financial and fiscal processes Understanding of compliance obligations, administrative risk management, and business continuity Structured, reliable, and proactive working style Fluent English and Dutch required ; experience working in an international setting reporting to USA HQ preferred Accounting ERP and MS Office suite (advanced Excel) required ; Sage Intacct ERP preferred; able to commute to office preferred, fully remote is an option Work and Physical Requirements This position may work from home and/or office environment. Working in an office environment may require prolonged sitting, work in an air-conditioned environment, ability to work with others at various noise levels and ability to lift up to 30 pounds or 15 kg. Other Duties This job description is not intended to be a complete list of responsibilities. Other duties may be assigned by management that may reasonably fit in the scope of job. Equal Employment Opportunity Statement PairSoft is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law. About the Company We are a global team of innovators and advocates transforming how financial data is captured, stored, and manipulated with our comprehensive suite of automation technology. Our platform seamlessly integrates with your existing ERP for an unrivaled end-user experience. We do the heavy lifting so accounting, procurement, and fundraising teams can do their best work. PairSoft’s aspires to be the strongest procure-to-pay platform for the mid-market and enterprise, with close integration to Microsoft Dynamics, Blackbaud, Oracle, SAP, Acumatica and Sage ERPs. At PairSoft, we are passionate about innovation, transparency, diversity, and advocating on behalf of our customers and communities we support. We offer exciting career opportunities and a collaborative culture that allows individuals to learn, grow, and create meaningful impact. We are expanding and seeking team players who are eager to jump in and contribute to our rapid growth! PairSoft is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or any other protected status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please email us at: [email protected]. To read our Candidate Data Privacy Notice - including GDPR - click here.