Finance & Grants Manager

Position Summary: ACCESS REPRODUCTIVE JUSTICE (ACCESS) seeks a Finance and Grants Manager with a deep commitment to reproductive justice. This position will support ACCESS' mission, vision and values by assisting with the day-to-day financial health of the organization and the compliance integrity of the grant portfolio. About the Role, Reporting Relationships and Overview: The Finance & Grants Manager is a new ACCESS RJ position that will be a core member of the Operations & Administration department.. This role supports the full financial operations cycle — from accounts payable and receivable through monthly close and board reporting — and manages grant tracking and restricted fund compliance across ACCESS RJ's multi-funder revenue base. This is a highly trusted, detail-oriented role that requires strong accounting knowledge, comfort with both restricted and unrestricted fund management, and the ability to serve as a reliable thought partner to the Finance and Operations Director and other leadership. The Finance & Grants Manager reports to and works closely with the Finance and Operations Director. What You’ll Do and What Success Will Look Like Financial Operations Manage all accounts payable and accounts receivable, including vendor payments, reimbursements, and invoicing Maintain the general ledger and chart of accounts in the accounting system (currently QuickBooks) Monitor cash flow and flag concerns proactively to the Director of Finance and Operations Process bi-weekly payroll in coordination with the payroll processor (currently BambooHR), ensuring accuracy of deductions, benefits, and allocations Manage organizational credit cards, expense reporting, and reimbursement workflows via Ramp Support with the preparation of monthly, quarterly, and annual financial statements and analyses for leadership and the board Direct Support Fund Accounting Maintain accurate financial records for all direct financial assistance disbursements, ensuring proper coding, documentation, and audit trail Reconcile disbursement data with the case management system on a monthly basis in coordination with the Healthline Finance Coordinator Ensure direct support expenditures are correctly allocated across restricted and unrestricted fund sources Grants Financial Management Maintain a comprehensive grant tracking system covering award amounts, restrictions, reporting deadlines, and allowable expense categories for all active grants Support with preparation of financial reports for grant deliverables, ensuring accuracy and alignment with funder requirements Monitor spending against grant budgets and alert program staff of variances or risks Support the Executive Director (and sometimes outside consultant) and Finance and Operations Director to develop grant budgets for new proposals Ensure compliance with all grant restrictions and coordinate with leadership on re-budgeting requests when needed Audit & Compliance Serve as a staff coordinator for the annual audit, managing document preparation, auditor communication, and timeline Work with the Finance and Operations Director to prepare for and respond to audit findings and recommendations Maintain current knowledge of accounting standards (GAAP, ASC 958) and California-specific compliance requirements Support the Finance and Operations Director in maintaining current business registrations, charitable solicitation registrations, and tax filings (990 coordination) Internal Partnership & Systems Serve as a reliable financial resource and thought partner to Healthline, Movement Building, and Strategic Communications and Culture staff Maintain and improve financial systems, workflows, and internal controls appropriate to the organization's size and risk profile Support annual budget development in collaboration with the Finance and Operations Director and Directors Participate in the annual policy review (compensation, reimbursement, stipend, etc.) process by providing relevant financial analysis What We Are Looking For As ACCESS RJ attempts to practice anti-racist and values aligned hiring practices, we do not require a college degree or an explicit number of years experience with certain skills. We acknowledge that individuals develop skills in a variety of ways and that many folks, particularly women, trans, non-binary folks and Black, Indigenous and People of color might hesitate to apply unless they meet all the “qualifications”. To that end, ACCESS acknowledges that experience and qualifications can be developed through personal and professional experiences , paid and non-paid opportunities, and, of course, through lived experience. Belief in, commitment to, and deep understanding of the reproductive justice framework, and familiarity and comfort with sexual and reproductive health issues, particularly abortion. Proactivity--a self motivated, resourceful, creative individual who has demonstrated ability to be well-organized, and work independently, with the proven ability to multitask, set work priorities, track projects and meet deadlines. Commitment to working in a People of Color-led, community-based, non-profit organization, and invested in fostering a trauma-informed model of community care within ACCESS RJ.Strong interpersonal skills and ability to create positive, long-term working relationships; demonstrates tact, dependability, diplomacy and flexibility with diverse constituents, including colleagues, families, legislatures, coalition partners, staff and community members. Radical compassion for underserved communities; and strong emotional intelligence to understand the impact our work has on these communities. An enthusiastic and positive attitude. A deep commitment to personal wellness with a strong level of self awareness for self-care. Experience in abortion funding, mutual aid, and or/practical support organizations. Bonus Qualifications Personal experience with abortion, adoption, and/or parenting. 3–5 years of financial management experience, including direct responsibility for grants compliance and restricted fund accounting Demonstrated proficiency in QuickBooks, Ramp, and/or equivalent accounting software Strong working knowledge of GAAP Experience managing grant budgets and preparing financial reports for foundation and government funders Comfort with payroll processing and benefits administration in coordination with a third-party processor Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines simultaneously Ability to communicate financial information clearly to non-financial staff and leadership Experience with ACCESS’ programs, as a volunteer, intern, or caller. Please note, a college degree is NOT required. Hours and Location This position is full-time and fully remote within the State of California. ACCESS RJ currently operates on a staggered 4-Day workweek. All staff work a M-TH or T-F schedule, which will be established upon hire. All ACCESS RJ employees are required to be based in the state of California. ACCESS RJ meets twice annually for in-person staff retreats and attendance is required. Other local or national travel opportunities are available pending staff’s interest and availability. Flexibility to work some nights or weekends required. Compensation ACCESS RJ is committed to pay transparency. In 2025, we implemented a Fixed Salary Policy. This policy, implemented to foster transparency, equity, and non-hierarchical leadership, sets predetermined salaries based solely on job titles and the work expected within each role. This approach ensures fair and consistent compensation across our organization. The Finance & Grants Manager position(s) is an exempt, full-time position with an annual salary of $89,610. ACCESS RJ offers a generous benefits package including health, vision, dental and life insurance with no share-of-cost for the employee, a 401(k) plan with 5% employer match, 15 days of paid vacation in the first 2 years of employment and 20 days of paid vacation after the first 2 years of employment, paid sick/wellness time, family and medical leave, a wellness stipend, and opportunities for professional development and growth. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to clearly communicate with others to understand them and to be understood. Must be able to read and compose documents so that their intent is easily understood. Must be able to lift at least ten pounds from the floor to four (4) feet above the floor. Must be able to effectively use a computer and telephone to conduct business. ACCESS RJ is an equal opportunity employer. We seek to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As a reproductive justice organization, ACCESS RJ is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrants and refugees, low-income people, LGBQ+ and trans people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We strongly encourage people from these communities to apply. About ACCESS RJ Mission ACCESS RJ removes barriers to sexual and reproductive health care and builds the power of Californians to demand health, justice, and dignity. Vision At ACCESS RJ, we are building towards a future where all people in California have the freedom and resources necessary to make empowered and dignified decisions about their sexual and reproductive health, including the decision to have an abortion, without shame or stigma and regardless of their race, religion, immigration or economic status. A future where Black, Indigenous, People of Color (BIPOC) and queer communities trust themselves; are trusted; and have the social, political, and economic power to sustain their communities and to build the families they desire, chosen and biological. Join us in the fight for Reproductive Justice! Values This set of values makes up ACCESS RJ’s cultural container. These are the values we intentionally uphold internally and externally. While we do not prioritize any of these values over one another, we explicitly want to name that Anti-Racism is at the center of all actions the organization takes. ANTI-RACISM- We commit to a culture grounded in anti-racism and challenging anti-blackness. This will require us to be bold and brave, and we expect and welcome discomfort, understanding this to be a necessary part of the process which will lead to an expansion of thinking and organizational growth. This commitment must be followed up with actions to ensure we are aligning to our values through all levels. ACCOUNTABILITY- We believe in accountability where we take responsibility for our actions and that when harm occurs, it is addressed in a timely manner. We understand that accountability is a key component of growth and building trust. CLARITY and SPECIFICITY- We seek a culture of clarity where we all have a clear understanding of roles, responsibilities and other organizational processes. If we aren’t sure, we commit to asking for clarity. We also commit to being more specific, explicit and inclusive in our language and to avoid vagueness which can lead to misalignment. We commit to defining the key terms most important to us. COLLABORATION- We commit to a culture of collaboration that brings us together to contribute our expertise in service of our mission and vision. We believe that collaboration helps us find better solutions to problems and learn from each other. COMPASSION- We commit to compassion towards one another and to ourselves. When mistakes are made, because they will be, we will remain open-minded and be compassionate to ourselves and each other as a way towards growth. LEARNING- We commit to a culture of continuous learning. This includes creating an environment where it’s okay to make mistakes as long as we are learning from past patterns and actions so that we can be better for the future. RESPECT- We have a shared goal and while there may be a difference in how we get there, we are open to learning. This means respecting all voices, perspectives, lived experiences, work styles and communication styles. TRUST- We believe in trust that is not situational and/or conditional. Trust in each other's individual gifts and in other’s ability to own their work and responsibilities.