Finance and Administration Assistant

Finance and Administration Assistant We are looking for Finance and Administration Assistant to play a key role in keeping projects running smoothly. APPLY Application deadline: Monday 22 June 2026 – 23:59 ECT Location: Quito, Ecuador Full-time: 40 hours per week Contract: Fixed term contract, 6 months from 15 October 2026 Salary: 16,800 USD per annum We’re BirdLife International, the only global Partnership conserving birds and all life on our planet. We exist to give one voice to nature, and to unite and strengthen conservation across borders. We are looking for Finance and Administration Assistant to play a key role in keeping projects running smoothly, providing administrative support, tracking project finances, managing partner agreements, and serving as a central point of contact for donor and partner requests. How you will do this: Financial & Project Management Monitor project budgets and expenditures, ensuring financial accuracy and compliance. Review partner financial reports and supporting documentation. Prepare financial reports and support budget planning. Draft and manage project agreements, amendments, work plans, and other contractual documents. Ensure timely programme, project, and donor reporting. Administration & Operations Process project payments in line with organisational procedures. Maintain accurate project records and documentation. Support the coordination of meetings, events, and other operational activities. Audit & Compliance Assist with project audits, including document preparation and follow-up actions. Support the implementation of audit recommendations and management responses. What we are looking for: We're looking for a highly organised and proactive professional with experience in contract management, business administration, and financial oversight. You'll be confident managing budgets, coordinating multiple priorities, and using CRM and ERP systems to support effective project delivery. A strong communicator, you'll build positive relationships with partners, donors, and colleagues, combining excellent negotiation and interpersonal skills with cultural sensitivity and diplomacy. You thrive in fast-paced environments, can work independently or as part of a geographically dispersed team, and are skilled at turning objectives into action through effective planning, problem-solving, and attention to detail. Fluency in both English and Spanish is essential. See the full job description here . Some of our benefits: We are able to offer a hybrid model of working on-site and from home/remote for most roles, which helps to ensure a flexible work-life balance. Holiday starting at 21 days excluding public holidays and increasing for every year of service up to a maximum of 25 days. Full access to LinkedIn Learning with access to more than 13,000 high-quality, on-demand courses. Employee Assistance Programme, including access to Health Assured online health portal (webinars, nutritional advice, 4-week programmes, financial wellbeing and more). Christmas office closure. Life Assurance up to USD 50,000. BirdLife values a diverse workforce and welcomes applications from all sections of the community. Find out more about our Diversity statement . We are committed to building and maintaining an inclusive and supportive culture, a place where we can all be ourselves and succeed on merit. We aim to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity. We will consider putting into place appropriate reasonable adjustments for candidates who may have a disability. Interviews: Interviews will be held from 7 July 2026. Department Americas Division Locations Americas Regional Office Yearly salary $16,800 About BirdLife International BirdLife International is the world’s largest nature conservation Partnership. Together we are 123 BirdLife Partners worldwide – one per country or territory – and growing. We are driven by our belief that local people, working for nature in their own places but connected nationally and internationally through our global Partnership, are the key to sustaining all life on this planet.