Field and Apprenticeship Administration Manager

Description We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring. Summary: The Field & Apprenticeship Administration Manager is a key operational leader responsible for managing apprenticeship program administration, DOL, safety & technical training compliance, QEW documentation and vendor & PO management within the Operational Workforce Management department. This role oversees and ensures seamless coordination across apprenticeship enrollment, training logistics, and compliance reporting while directly supervising the Field Training Administrator. Reporting to the Director of Operational Workforce Management, working closely with the Training Manager, and cross-functional partners including Compliance, HR, and field leadership, this position serves as the primary point of contact for DOL auditing, apprenticeship compliance lifecycle management, and training administration. The role requires strong organizational skills, stakeholder communication, attention to detail, and the ability to manage multiple concurrent processes with accuracy and professionalism, contributing to a skilled and compliant craft workforce across RES’s renewable energy projects. Requirements: Apprenticeship and DOL Administration Serves as the primary point of contact with the Department of Labor (DOL) representative for auditing activities and correspondence. Manages apprentice enrollment, termination, and apprentice number entry into RES systems via DOL/RAPIDS. Oversees the full apprenticeship application process including Paylocity, DocuSign, approval workflows, and outreach scheduling. Manages on-the-job training hours aligned with prevailing wage compliance and monthly DOL reporting; supports audits and maintains the Davis-Bacon Certificates folder. Partners with the Compliance Team to communicate employee apprentice level changes and associated merit increases. Coordinates Journeyman Dinner events including venue booking, certificate preparation, ordering, and PO setup. Manages apprenticeship book inventory, ordering, and employee shipping logistics. Coordinates the annual apprenticeship scheduling process in partnership with the Training Manager. Serves as point of contact for apprentices regarding travel coordination, study guide materials, scheduling, and notifications to support relationship building. Manages internal RES updates related to apprentice activation, termination, and status changes. PO and Vendor Management Serves as the primary contact and manages the process for adding outside vendors to purchase orders (POs) as needed for external training. Manages POs for NCCER, UTA, Lift Director, and other training vendors. Serves as point of contact for NFPA 70E vendor coordination. QEW (Qualified Electrical Worker) Documentation Serves as point of contact and provides guidance for the QEW evaluation form submittal process. Performs auditing and data entry of QEW evaluation forms. Gathers data and pulls reports related to QEW documentation and compliance. Training Administration Oversight Oversees training entry processes across LMS/Hub, Procore, and Passport Card systems, with execution supported by the Field Training Administrator. Manages Passport Card requests, printing, and mailing. Oversees the Cornerstone certification process and supports the building of certifications. Coordinates training audit record pulling for HSQE review. Manages Lift Director enrollment processes. Serves as initial point of contact for training inquiries. General Responsibilities Presents, supports, and leads-by-example with a safety and quality-oriented attitude. Educates internal teams on apprenticeship and training program services and resources. Builds effective working relationships with field leadership, compliance team, and HR partners. Supports continuous improvement of apprenticeship and training administration processes. Manages the Apprenticeship inbox and creation of communication templates and email templates. Presents, supports, and leads-by-example with a safety and quality-oriented attitude. Educates internal teams on apprenticeship program processes and available training resources Builds effective working relationships with field leadership, compliance team, and HR partners. Supports continuous improvement initiatives. Supports cross-functional projects and initiatives as directed by the Director, Operational Workforce Management. Attends work regularly and punctually, as scheduled or expected. Complies with Employee Handbook, Code of Conduct and Company Policies & Procedure Safety: Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly. Leadership: Directly supervises the Field Training Administrator, providing day-to-day guidance, workload management, and professional development support. Partners with the Training Manager to align team priorities and ensure administrative functions support broader training and apprenticeship program goals. Qualifications: Highschool/GED General Education is required. Bachelor's Degree in Business Administration, Human Resources, Workforce Development, or a related field; or equivalent experience is preferred. Notary Public certification is required. NCCER Certified Administrator or equivalent certification is preferred. HR/Workforce Administration certification is required. CPR/First Aid/AED Trainer certification is required. Project Management Professional (PMP) or related credential is preferred. 3+ years of experience in apprenticeship administration, compliance, workforce program coordination, or HR/compliance operations, preferably in a construction or field services environment, is required. 5+ years of administrative, program management, or operations coordination experience is required. 5+ years of experience in construction, renewable energy, or a related industry is required. Advanced knowledge in: · DOL apprenticeship program regulations, RAPIDS system, and prevailing wage requirements · Apprenticeship application and lifecycle management processes (Paylocity, DocuSign, RAPIDS) · Vendor and purchase order (PO) management processes · QEW documentation standards and compliance processes Intermediate knowledge in: · Strong organizational and project management skills; ability to manage multiple concurrent workflow · Ability to collaborate effectively across all organizational levels, including field, compliance, and HR teams · Relationship-building, customer service orientation, and accuracy in work execution · Proficiency in learning and using workforce management systems (LMS, Procore, Cornerstone, Passport Card system) · Proficiency in MS Office (Excel, PowerPoint, Word, Outlook, Teams) and DocuSign · Detail-oriented with strong written communication skills for documentation and email template creation. · Functional competencies include accountability, collaboration, communication, continuous improvement, and excellence. Anticipated base salary range: $86,100 - $107,600 The final agreed upon compensation is based on individual education, qualifications, experience, and work location. RES offers benefits that are effective first day of the month after 30 days of employment. These benefits include the following: RES offers benefits that are effective first day of employment. These benefits include the following: Medical, Dental and Vision Health Savings Account with employer contribution Flexible Spending Accounts 4x pay Basic Life and Voluntary Life Short and Long Term Disability Accident, Hospital, and Critical Illness 401 (k) plan with 6% company match 4 weeks Paid Time Off (PTO) and 10 Paid Holidays Tuition Reimbursement and Green Car Reimbursement Volunteer and Charity Matching Paid Parental Leave and Paid Sabbatical Leave Employee Referral Bonus Employee Discounts and Wellness programs Wellness Reimbursement Physical requirements and environment: The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Rarely: Climbing, crouching, kneeling, pulling/pushing/lifting between 5-15lbs., and stooping are required. Occasionally: Carrying 5-15lbs., gripping, handling, pinching, and walking are required. Frequently: Standing is required. Constantly: Reading, grasping, hearing, reaching, vision, repetitive motion, and sitting is required. Rarely exposed to extreme cold, heat, and humidity, and wet climates, in the working environment. Occasionally exposed to noise and hazards in the work environment. We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment. RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. #LI-Remote