Federal Program Specialist

Advertisement Closes 6/11/2026 (8:00 PM EDT) 26-02723 Federal Program Specialist Pay Grade 16 Salary $52,283.52 - $78,425.28 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Department for Medicaid Services Location 275 E Main St Frankfort, KY 40621 USA The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time. Description The Department for Medicaid Services (DMS) provides health care access for eligible low-income residents of Kentucky including children, families, pregnant women, the aged and the disabled as well as a number of programs and services directed at specific eligibility and medical needs. DMS strives each day to meet the mission of the Cabinet for Health and Family Services to be a diverse and inclusive organization providing programs, services and supports that protect and promote the health and well-being of all Kentuckians and their communities. This position is located in Frankfort, KY and must come to the office three days per week. The Department for Medicaid Services, Division of Fiscal Management is responsible for maintaining accountability for the use of federal and state resources in a way that assures access to appropriate, medically necessary, quality health care for all participants of the Medicaid program. We are seeking a motivated Federal Program Specialist to provide professional support to the Division of Fiscal Management. To be successful in this division, candidates should be professional, polite, and able to deal with difficult and stressful situations. Learn more about us at: https://chfs.ky.gov/agencies/dms/Pages/default.aspx The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify Responsibilities and Duties: Performs financial and policy analysis for all aspects of the Department for Medicaid Services (DMS) Federal and State budget. Prepares projection of expenditures and revenues to inform leadership of the federal spending rate and availability of state matching funds. Administers federal grant funding requests and reporting, oversees fund-matching and federal reporting. Prepares federal amendment request to make changes to the grant agreement based on budget analysis. Submits federal reports to the federal agencies according to reporting requirements. Defines and analyzes Federal Matching Percentages (FMAP) and assist in preparing, implementing, analyzing, evaluating, and monitoring of the state and federal budget; participates and assist in all biennium budget activities, project the federal, general and restricted funds needed; reviews and recommends budget revision requests. Provides comprehensive analysis of financial policy and budget issues and makes recommendations to management regarding cash flow and funding as it relates to the department's cash funds that support the restricted funds budget. Determines if programs are utilizing resources in an effective manner. Continuously monitors and analyzes spending to ensure compliance with federal and state guidelines. Analyzes enacted and proposed legislation, state and federal regulations, and grant requirements to ensure accuracy of fiscal impacts developed. Determines compatibility of proposed activities with federal and state guidelines and ensure all federal grant requirements are met as required. Works with providers and partners to develop fiscal impacts of policy changes. Represents agency and meet with state and federal entities, discuss budget issues by researching, analyzing, and preparing responses to audits, questionnaires, and data requests. Attends meetings and develops close working relationships with federal and state officials. Preferred Knowledge, Skills and Abilities: Be comfortable using Microsoft Office products with an emphasis on Excel, Excellent written and verbal communication skills Have the drive to meet the needs of those we serve. Three years’ experience working in the Medicaid Management Information System (MMIS) or EMARS Demonstrate the ability to handle multiple projects Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field. Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids. Substitute EDUCATION for EXPERIENCE: A master's degree will substitute for one year of required experience. Substitute EXPERIENCE for EDUCATION: Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Work typically involves extensive contact with the public. Travel may be required. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Becky Tubbs at [email protected] or 502-564-9479. An Equal Opportunity Employer M/F/D