Facilities Assistant/Receptionist

Facilities Assistant/Receptionist Role Type: 6 Month Fixed Term Contract (FTC) - Full Time Salary: £27,000 (Pro Rata) Please note: we cannot provide sponsorship for this role This role requires you to be in the office 5 days a week, 9.30am–6pm. Start date: ASAP We are looking for an enthusiastic Facilities Assistant with a “can-do” attitude to join our HR Team here at Hanson Wade Group for a duration of 6 months. This role will support the Office Manager to ensure the smooth running of the Hanson Wade offices. In particular, you will be responsible for performing daily tasks to ensure a first-class experience for employees and visitors to our London office, which is located across multiple floors. Key Responsibilities: Provision of reception duties for visitors: creating a positive first impression for interview candidates and other visitors, ensuring they are warmly welcomed. Efficient handling of deliveries: Organising daily post and parcels, notifying relevant employees and managing the post room. Conduct daily checks of the office to uphold good standards in the office environment. Facilitate the replenishment and distribution of bulk deliveries of stationary and kitchen supplies. Welcoming new starters: providing an office tour and ensuring a suitable space is organised for their tech set-up. Leavers: Maintain a spreadsheet tracking leavers who are yet to return company equipment. Proactively communicating and coordinating with the leavers to ensure timely return of equipment. Catering: Arrange and set out appropriate catering for induction lunches and meetings upon request. Be a first-aider and a fire marshal Ad-hoc projects, tasks and duties commensurate with the role. Manage set-up for monthly company-wide meeting Assist select members of the HR team with set-up for cultural and celebratory events in office as needed Create and distribute signage for ongoing and new company initiatives, opportunities, internal job boards and more Manage and consistently communicate with onsite cleaning operatives The ideal candidate: Must have good working knowledge of Microsoft Outlook, Word and Excel Ideally pervious experience in a professional office environment in a customer service-orientated role. Needs to be reliable, enthusiastic and a responsive team player with a passion for helping staff and visitors in using the office’s facilities Have strong communication skills; both verbal and written Be able to operate autonomously and/or with minimum supervision Be able to use initiative and be proactive Have strong attention to detail Be outgoing, friendly and approachable whilst taking pride in providing an excellent customer service to their colleagues. Locations Hanson Wade Group Remote status Hybrid Hanson Wade Group