Executive VA – Real Estate Support

IMPORTANT - Watch this quick Loom video on how to get hired:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

JOB INFO

Job Title

Executive VA – Real Estate Support

JobID

DAVGOL1R

Industry

Real Estate

Location

LATAM and South Africa

Status

Full Time

Work Schedule

Monday to Friday, 8:30 AM – 4:30 PM EST

Pay rate

$6 - $7/hour

Target Start

ASAP

JOB DETAILS

About the Client

The client is a real estate professional dedicated to delivering a high-touch client experience while growing a dynamic and results-driven business. With a strong focus on operational excellence and client care, the business leverages systems and virtual support to optimize performance and scale sustainably. The client is hiring through Inside Out Hiring, a trusted partner in building top-tier remote teams.

About the Role

We are seeking a proactive Executive Administrative Virtual Assistant with real estate experience to provide vital back-office support and client communication. The ideal candidate is detail-oriented, communicates exceptionally well, and can manage tasks independently in a fast-paced environment.

Key Responsibilities

• Provide back-end administrative support and project coordination
• Manage and respond to emails and client communications professionally
• Handle follow-ups with clients, agents, and vendors
• Maintain and update the CRM system (preferably Follow-Up Boss)
• Assist with scheduling, document management, and task tracking
• Coordinate tasks between the real estate team and external partners
• Support lead generation and appointment setting as needed (nice to have)
• Contribute to marketing tasks such as email campaigns or social posts (optional)

Ideal Candidate Profile

• Strong written and spoken English – clear, confident, and professional
• Experienced in the real estate industry – understands terminology, timelines, and client expectations
• Keen to using AI tools
• Proficient with CRMs – Follow-Up Boss experience is a plus but not required
• Self-starter with high initiative – takes ownership and completes tasks with minimal supervision
• Organized and detail-oriented – capable of managing multiple priorities
• Flexible and growth-oriented – open to training, feedback, and evolving responsibilities
• Good technology and AI knowledge and how it applies to real estate brokerage and sales