Executive Secretary

Executive Secretary FT / PT Status – Full-Time Salary – $15.93 - $24.00 Hourly Wage Remote Work / In-Office – Hybrid Recruiter – Elida Barrera | [email protected] | 3852957911 Application Deadline – 6/28/2026 Key Responsibilities If you are a proactive professional who thrives on continuous improvement, we want you on our team! The Utah State Board of Education (USBE) is seeking a dynamic Executive Secretary to join the Career and Technical Education (CTE) section. In this vital role, you will provide high-level administrative support to the Educational Coordinator and deliver exceptional service to USBE customers and stakeholders Principal Duties: As an Executive Secretary you will: Maintain calendars; schedule and coordinate appointments, meetings, travel, etc. Write or draft correspondence, reports, documents, and/or other written materials; edit written material for accuracy, format, and arrangement of material and conformity with standard acceptable English. Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research. Proactively Manage workflows to ensure deadlines and deliverables are met. Review incoming correspondence and outgoing correspondence. Prepare meetings and trainings for stakeholders. Use a variety of software programs to create and process work. Examples may include specialized reports, databases, spreadsheets, and other related specialties Maintaining and updating digital assets and website in coordination with staff. Prepare and process documents. Optimize and manage office inventory and supply procurement. Complete other duties as assigned. Qualifications The Ideal Candidate The Ideal Candidate will possess: A positive, collaborative and detailed work ethic. Excellent time management strategies and ability to be flexible. A willingness to demonstrate accountability and grow professionally. Exceptional administrative judgment with a proven track record of optimizing office operations. The ability to communicate clearly and effectively; Strong emotional intelligence and interpersonal skills, with the ability to navigate diverse stakeholder relationships with tact and professionalism; maintain strict confidentiality. Strong technical skills in cloud-based collaboration tools, modern workflow platforms and advanced knowledge and skill with Adobe, Google, Microsoft and other common office applications. Practical skills in gathering, organizing, and communicating information of importance to work assignments. About the Role Location – 250 East 500 South Salt Lake City, Utah, 84111 United States Background Check Required – Yes Drug Test Required – No Schedule Code – AE - Employees of the State Board of Edu. This is a career service exempt at will position. Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here . Other benefits may include: Job Stability: Enjoy the security and reliability of employment within a well-established organization. Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization. Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals. Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support. The Agency For more information, visit schools.utah.gov EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.