Executive – Facilities and Administration

Who We Are Evora is an international system integrator with focus on mobile and user experience (UX). We are a trusted partner for innovative digital maintenance and service solutions for global and regional customers in Europe, North America, Asia & Pacific. As SAP Gold Partner, Service Now Specialist and Click partner (by Salesforce), we offer consulting services, software development, quality assurance services and system integration based on standard components and products, as well as support & application management. By implementing best-practice solutions while optimizing their processes we help our customers to be successful in tomorrow's world. The wisdom, knowledge and experience of Evora employees at implementing complex workforce management solutions is what sets us apart. We look for the best to hire and to keep. The attractive combination of high-value consulting services with a competitively priced remote development team has proven to be successful in projects worldwide. With a solid growth, currently 450+ Evorians are working in offices in India, US, Brazil, Germany, Austria and Spain. Who We Are Looking For Strong knowledge of administration, asset management, and vendor coordination. Experience handling petty cash, invoices, and payment coordination. Familiarity with asset management tools (Asset Tiger or ServiceNow preferred). High attention to detail, documentation discipline, and follow-through mindset. Ability to manage multiple priorities in a fast-paced environment. Strong stakeholder management and communication skills. What You Bring Administrative & Financial Operations • Manage petty cash handling for the Bangalore office, ensuring accurate records, approvals, and audits. • Coordinate and process vendor payments in line with agreed SLAs and internal finance controls. • Ensure timely payments and documentation for key vendors including Housekeeping Services, Security Services and Asset Insurance. Asset & IT Infrastructure Management • Handle laptop/MacBook, Samsung Tabs & iPads procurement for new joiners in coordination with IT and Operations. • Manage laptop/MacBook replacements after the defined lifecycle (5 years). • Oversee the employee loyalty benefit program, ensuring replacement of used laptops with new devices after successful completion of the 5-year loyalty period. • Maintain and update asset records using Asset Tiger or ServiceNow, including regular audits and maintenance follow-ups. Facilities, Safety & Compliance • Coordinate fire extinguisher maintenance and refill activities, ensuring compliance with safety standards and audits. • Liaise with facility vendors for preventive and corrective maintenance activities. Events, Logistics & Travel Support • Provide logistics and accommodation support for internal and external events, including InCW events. • Coordinate with vendors and internal teams to ensure smooth execution of event-related administrative requirements. Corporate Support & Vendor Management • Handle business card creation and management for employees and leadership. • Manage end-to-end vendor management, including onboarding, rate negotiations, performance reviews, renewals, and compliance documentation. • Act as a single point of contact for administrative vendors, ensuring service quality and cost efficiency. • Support the administration of internal systems, including RMS (Management System). What We Offer Our Values – Collaboration, Commitment, Evolution, Entrepreneurship, Happiness, and Trust form the foundation of our organization and guide the way we work and grow together. Company Culture – We foster a collaborative environment where teams work together in integrated virtual teams to serve our customers effectively. We are committed to sharing our success with employees through a strong workplace culture and financial participation. Hybrid Work Model – We follow a hybrid work culture where employees work from the office twice a week, providing flexibility while encouraging collaboration. Great Place to Work – We are proud to be certified multiple times as a Great Place to Work , reflecting our commitment to creating a positive and rewarding workplace. Buddy Program – As part of our hiring process, new joiners are assigned a buddy who helps them understand the team, technology, and company culture before joining, enabling a smoother transition. Growth & Learning – We support continuous learning through training sessions and development programs. Employees also receive access to Udemy for upskilling. Benefits – Our benefits include transportation, office lunch, flexible work options, internet and mobile reimbursements, multiple hub locations, insurance coverage, and more.