Executive Assistant / Virtual Assistant – Commercial Real Estate

Job Title: Executive Assistant / Virtual Assistant – Commercial Real Estate

Location: Remote (Work from Home)

Employment Type: Full-Time

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Virtual Assistant to support a busy Commercial Real Estate Agent and their growing portfolio of clients and transactions. The ideal candidate will have previous experience supporting commercial real estate professionals, preferably those affiliated with leading firms such as JLL, CBRE, or similar commercial real estate organizations.

This role requires someone who can manage multiple priorities, maintain accuracy under pressure, and serve as a reliable right hand to the agent by handling administrative, marketing, transaction coordination, and client communication tasks.

Key ResponsibilitiesExecutive & Administrative Support

• Manage calendars, appointments, meetings, and travel arrangements.
• Monitor and organize emails, ensuring timely responses and follow-ups.
• Prepare reports, presentations, proposals, and client correspondence.
• Maintain organized digital filing systems and transaction records.
• Assist with CRM management and database maintenance.

Commercial Real Estate Support

• Coordinate property listings, marketing materials, and property documentation.
• Assist with transaction coordination and documentation management.
• Prepare Letters of Intent (LOIs), leasing packages, and other transaction-related documents.
• Conduct market research, property research, and competitor analysis.
• Track deal pipelines and ensure all deadlines and milestones are met.
• Coordinate with brokers, attorneys, clients, and other stakeholders throughout the transaction process.

Marketing & Client Management

• Create and update property brochures, flyers, and presentation materials.
• Schedule and coordinate property viewings and client meetings.
• Support lead generation and prospecting efforts.
• Manage LinkedIn and other professional networking platforms as needed.
• Maintain client records and ensure exceptional client service.

Qualifications

• 3–5 years of experience as an Executive Assistant, Virtual Assistant, Transaction Coordinator, or Administrative Assistant.
• Prior experience supporting a Commercial Real Estate Agent, Broker, Leasing Agent, or Investment Team is highly preferred.
• Experience working with or supporting professionals from firms such as JLL, CBRE, Cushman & Wakefield, Colliers, Savills, or similar commercial real estate organizations is highly desirable.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Highly proactive with strong problem-solving skills.

Technical Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM platforms such as Salesforce, HubSpot, Zoho, or commercial real estate CRMs.
• Familiarity with commercial real estate platforms such as CoStar, LoopNet, CREXi, or similar is a plus.
• Experience with Canva, Adobe Acrobat, DocuSign, and Google Workspace preferred.

Preferred Candidate Traits

• Detail-oriented and process-driven.
• Comfortable working independently in a remote environment.
• Strong follow-up and task management skills.
• Professional, client-focused, and resourceful.
• Able to manage multiple transactions and competing priorities simultaneously.

What We Offer

• Competitive salary based on experience. Starting salary is 70,000 PHP
• Long-term remote opportunity.
• Direct collaboration with an experienced Commercial Real Estate professional.
• Growth opportunities within a dynamic and fast-paced industry.

To Apply

Please submit:

1. Your updated resume to [email protected]
2. A brief cover letter outlining your commercial real estate support experience.
3. Examples of commercial real estate administrative, transaction coordination, or executive support work (if available).
4. Details of any experience supporting brokers or agents from firms such as JLL, CBRE, Cushman & Wakefield, Colliers, or similar organizations.