Executive Assistant to the President & Founder

Hi there! We are South and our client is looking for an Executive Assistant to the President & Founder!

Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
• Note: If you're hired for this role, you may be asked to update your LinkedIn profile :)
  
  

About The Company

Our US-based client is a boutique advisory firm that integrate governance, legal strategy, and behavioral science to help boards, executives, and investors anticipate risk and strengthen decision-making. We operate across the U.S., Africa, Europe, and Latin America.

About The Role

The Founder operates across multiple time zones, maintains an active public presence, leads client engagements, and speaks at high-profile forums. This role requires someone who can think ahead, communicate with polish, and exercise sound judgment independently — especially when she is unavailable.

What You Will Own

Inbox & Communications Management

• Triage incoming email daily — distinguish what requires the Founder's attention from what can wait, be handled, or delegated
• Draft correspondence on her behalf, maintaining her voice and communication standards
• Monitor email during travel or unavailability and ensure no thread goes cold
• Flag time-sensitive matters proactively
  
  

Calendar & Time Management

• Manage a complex calendar across multiple time zones
• Protect focus time and flag scheduling conflicts or overload before they become a problem
• Coordinate scheduling with clients, partners, event hosts, and internal team members
• Capture action items after meetings and track through to completion
  
  

Travel & Event Logistics

• Assist with travel coordination as needed, including logistics, itineraries, and scheduling
• Support conference and speaking engagement logistics, including preparation of materials
• Assist with event recruitment outreach — identifying contacts, tracking RSVPs, and managing follow-up
  
  

Relationship Management

• Track key contacts and relationships
• Support follow-up with clients, partners, collaborators, and event participants
• Assist with outreach to prospective contacts as directed
  
  

Media & Visibility Support

• Monitor the Founder's LinkedIn feed and surface relevant posts, conversations, and contacts worth engaging
• Draft suggested comments or connection notes for her review
• Monitor a defined set of industry publications and flag relevant articles and commentary opportunities
• Help maintain a consistent public presence between content publication cycles
  
  

Research & Briefings

• Conduct targeted background research on individuals, organizations, and opportunities
• Compile briefing materials — synthesized summaries ready to use, not raw links
• Track deadlines and milestones across active projects and commitments
• Support additional projects as assigned
  
  

What We Are Looking For

• Prior experience in a professional setting: supporting an executive, working in a client-facing role, or similar; what matters is that you already know how to conduct yourself at a high standard
• Extremely professional demeanor and communication style: written and spoken English must be strong and polished
• High level of trustworthiness and discretion; ability to manage confidential information with maturity and sound judgment
• Proactive mindset with strong ownership mentality
• Ability to think ahead, prioritize effectively, and adapt quickly in a fast-moving environment
• Strong attention to detail and consistent follow-through
• High emotional intelligence and interpersonal awareness
• Intellectual curiosity and willingness to learn: familiarity with AI governance, compliance, or professional services is a plus, not a requirement
• Comfortable working independently in a remote environment
• Comfortable with or willing to learn tools such as Box, Microsoft Teams, and Microsoft Office; Google Workspace a plus
  
  

Schedule

This is a full-time role aligned with EST working hours. Some flexibility outside core hours may be required during travel periods or around key events. The exact schedule will be confirmed during the interview process.

PTO policy

You'll have 12 business days of paid time off (PTO) per year as a starting point. You may also take time off to observe holidays, which should be coordinated in advance with the company to ensure coverage of your responsibilities.

Compensation: $1,800 USD/month

If this opportunity sounds good to you, send us your resume!