Executive Assistant to Chief Executive Officer

\*\*\* **This is an open application for our Executive Assistant to CEO role.** You're not applying for one fixed seat. You're applying to join VentureCopilot and be matched with a founder whose work, pace, and goals fit you. Applicants must be physically based and authorized to work in the Middle East or North Africa. **We currently hire exclusively from Tunisia, Morocco, Egypt, Jordan, Lebanon, Syria, and Palestine.** If you are based outside of these countries, we will not be able to move forward with your application. \*\*\* **How We Hire** At VentureCopilot, we don't hire assistants. We build Copilots. The Executive Partner role is our upgrade on the traditional EA: part executive assistant, part project manager, on the direct path to Chief of Staff. You own the calendar, the follow-ups, the projects, and the moving pieces that keep a founder's business running. This is judgment work, not task work. Think of the EA title as where you start. Copilot is who you become. As a Copilot, you work directly with a founder as their right hand. You own the calendar, the follow-ups, the projects, and the moving pieces that keep a business running, so the person you support can focus on growth. This is judgment work, not task work. Think of it as two roles in one: the day-to-day command of an executive assistant and the ownership of a project manager. Master both and you're on the direct path to Chief of Staff, which is exactly where this role is built to take you. **Who you'll work with** Our founders are consultants in tech and marketing, podcasters, and lean teams scaling fast. They're small enough that your work has visible impact from week one, and ambitious enough that there's always more to grow into. They aren't looking for help on a one-off project. They want a long-term partner who grows with them. **Role Overview** As an Executive Partner (Copilot), you're the operational backbone for the founder you support. You blend executive support with operational coordination, acting as the central hub that keeps communication, tasks, and projects moving forward. The right person is proactive, highly organized, and comfortable managing up to senior leadership. You thrive in fast-moving environments, anticipate needs, and make sure nothing slips through the cracks across systems, meetings, and workflows. **Your Impact** * Streamline your business leader's workflows so their time and priorities are protected * Maintain operational visibility across every task, project, and commitment * Support faster, better decision-making * Improve productivity by keeping systems and dashboards organized * Strengthen accountability and alignment across the team Every founder is different, so the exact mix flexes once you're matched. A typical Copilot's work breaks down roughly like this: **Executive Support & Administrative Management — ~35%** * Manage your founder's calendar, scheduling, and daily priorities across time zones * Coordinate travel logistics: flights, accommodations, transport, and meetings * Organize internal and external meetings * Handle professional and occasional personal administrative tasks * Keep the founder's schedule aligned with what matters most **Operational Coordination & Task Management — ~30%** * Act as the central coordinator for key tasks and projects * Track priorities, deadlines, and deliverables across the team * Follow up with people to make sure commitments get done * Spot blockers and risks early, and escalate proactively * Maintain operational visibility so the team stays aligned and productive **Systems & Workspace Management — ~20%** * Maintain and optimize the founder's workspace (Notion, ClickUp, or similar) * Track project updates, task ownership, and company-wide priorities * Keep documentation and workflows current as the business evolves * Support the founder in maintaining a clear operational dashboard **Meeting & Information Management — ~10%** * Turn meeting discussions into structured, owned tasks * Join calls to capture action items and summarize key outcomes * Brief the founder on takeaways, priorities, and next steps **Team Enablement & Operational Support — ~5%** * Facilitate team access to the founder for decisions and approvals * Help with onboarding logistics for new team members * Support process improvements as the company grows **This is a long-term role** We place Copilots with founders who want to build a real working relationship over years, not weeks. If you're after a quick project or a stopgap, this isn't it. If you want to grow with one team, earn the trust of one founder, and build a career as their go-to person, this is exactly it. **What we're looking for** **Must-haves** * 2+ years in executive assistance, operations coordination, or chief-of-staff style support * Proven experience managing calendars, travel logistics, and complex scheduling * Exceptional organization and task management, with the ability to juggle multiple priorities * Excellent written and spoken English * Professional, and comfortable interacting with senior leaders * Proactive, anticipatory, and solutions-oriented * Comfortable managing up and holding a team accountable * High attention to detail and discretion with sensitive information * Confident on professional calls and video meetings * Wants a long-term role, not a short project **Nice-to-haves** * Experience supporting founders or executives in startups or small high-growth teams * Familiarity with operational documentation and knowledge management systems * Experience with AI productivity tools or automation platforms * Additional languages such as French or Arabic * Background in operations, project coordination, or chief-of-staff work **Tools you'll likely use** Google Workspace, Notion, and project management tools like ClickUp or Trello, plus AI productivity tools you'll be trained on. You don't need to know all of them on day one, but you should pick up new tools fast. **Why join** * **Work with global founders** from wherever you are in the region * **Free 4-week AI-ready training** that levels you up before day one * **A long-term home**, not a gig, with a founder who values your judgment * **Real impact and growth**, working one on one with people who shape where the business goes * **Flexible, remote work** built around doing great work * **Competitive pay** **Our Hiring Process** 1. Apply through this page 2. Intro call with our team (20 minutes) 3. Deep dive conversation (45 minutes) 4. 4-week training program 5. We match you with the right founder **Ready to become a Copilot?** If you want meaningful, long-term work with founders who'll trust you with what matters, apply now.