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JOB TITLE
Executive Assistant
JOB ID
MULDJ1
INDUSTRY
Medical Legal Management
LOCATION
LATAM
(preferred) / PH / South Africa / Egypt
JOB STATUS
Full Time
WORK SCHEDULE
Monday to Friday, 9 am to 6 pm (PST) (Some flexibility)
SALARY
$7 - $9 per hour
TARGET START DATE
ASAP
ROLE OVERVIEW
About the Client:
The client is a seasoned engineer and industry visionary who has steered the company’s strategic growth since the mid-1980s. Under his leadership, the organization has transitioned into a research-driven powerhouse, bridging the gap between high-end international standards and affordable healthcare access. This is a rare opportunity to support a high-impact leader in a fast-paced, innovation-centric environment that directly affects patient outcomes worldwide.
About the Role:
This is not a typical administrative role. The client is a visionary Type-A personality with diverse interests ranging from healthcare expansion to personal projects like viticulture and estate management. You will work alongside the existing in-person Executive Assistant to manage a high-volume, ever-changing landscape of business and personal priorities.
Key Responsibilities
Your day-to-day life will be highly varied. Every day is different, and you must be comfortable shifting gears at a moment's notice.
Calendar & Meeting Management:
Masterfully manage complex calendars, ensuring no conflicts exist. Prepare the CEO for meetings with the necessary paperwork, agendas, and briefings.
Deep Research Projects:
Conduct exhaustive research on diverse topics. Examples include sourcing the best grass blends for livestock, researching Napa Valley grape varieties for wine production, or investigating business expansion opportunities.
Direct Communication:
Maintain constant, proactive communication with the CEO via text and messaging to provide updates and receive new directives.
Logistics & Arrangements:
Handle all travel arrangements, restaurant bookings, and personal errands (e.g., family-related coordination or project sourcing).
Administrative Oversight:
Manage high-level email correspondence, handle paperwork/document preparation, and assist with light bookkeeping or reporting as needed.
Operational Support:
Acts as a "liaison" for the CEO, ensuring follow-ups from meetings are completed, and team members are updated on action items.
Qualifications & Skills
We are looking for a professional who doesn't just "take orders" but anticipates needs and provides solutions.
Required Qualifications:
Experience:
4+ years as an Executive Assistant, ideally supporting C-suite executives or high-net-worth entrepreneurs.
Language:
Native-level English fluency (written and verbal).
Decision-Making:
Proven ability to make sound decisions independently in high-pressure situations.
Research Skills:
Exceptional ability to find information on niche topics and present findings clearly.
Core Competencies:
The "Urgency" Mindset:
You understand what needs to happen
now
versus what can wait. You thrive in a fast-paced environment.
Hyper-Organized:
You have a system for everything and never let a detail slip through the cracks.
Creative Problem Solver:
You find a way to "make it happen" even when the path isn't clear.
Tech Savvy:
Comfortable using communication tools (Signal, WhatsApp), AI tools (Claude, etc.), and project management software.
Requirements for Hire
Willingness to sign a non-disclosure agreement (NDA).
Successful completion of specific cognitive and attention-to-detail assessments.
Reliable high-speed internet and power backup (essential).