Executive Assistant, Equities (18-month contract)

The Opportunity Reporting to the Senior Managing Director (SMD), the Executive Assistant (EA) provides comprehensive support to the executive and Global Funds team. This includes managing day-to-day operations, supporting complex initiatives, and acting as a key point of contact for internal and external stakeholders. This role requires strong organizational awareness, sound judgment, and the ability to operate proactively in a fast-paced, collaborative environment. The EA will work with a high degree of independence, discretion, and professionalism, and will represent the SMD and team in various interactions across the organization. Who You’ll Work With You will be part of the Equities team within the Investments division, focused on identifying and partnering on global investment opportunities. In this role, you’ll work closely with the Senior Executive Assistant, collaborate with a team of Executive Assistants, and engage with a broad network of stakeholders, including senior leaders, business partners, and administrative teams across the organization. What You’ll Do Manage complex executive calendars, coordinating high volumes of meetings across time zones. Build strong relationships with internal stakeholders, external partners, and administrative teams to ensure seamless coordination. Partner with the Senior Executive Assistant and EA team to support planning, scheduling, and team priorities. Prepare and refine executive materials (presentations, agendas, briefing notes) with a high standard of quality and accuracy. Triage communications and proactively surface priorities to support decision-making. Support executive-level meetings, including logistics, materials, and follow-ups. Coordinate pre-reads, agendas, and access across Teams, SharePoint, and email. Capture and track key actions and outcomes from meetings. Manage expenses, invoices, and chargebacks, ensuring timely and accurate processing. Coordinate domestic and international travel, including complex itineraries. Plan and execute team events, offsites, and department meetings. Identify opportunities to improve processes and leverage tools (e.g., Teams, OneDrive, SharePoint) Provide flexible support as needs evolve in a dynamic environment. ​What you’ll need Minimum of 5 years of administrative support or related experience, preferably supporting senior executives Extensive experience managing a senior executive’s calendar, with strong understanding of organizational and divisional priorities Advanced proficiency in MS Office (Word, Excel, PowerPoint) and a willingness to stay current with evolving technology Strong communication skills, with the ability to convey complex matters clearly and concisely Demonstrated discretion and confidentiality in handling sensitive matters and interactions at all levels Ability to prioritize and make independent decisions using sound business judgment Excellent time-management and organizational skills, with proven ability to multitask in a dynamic environment Detail-oriented, with strong planning and coordination capabilities Proven ability to work independently and take initiative, while also collaborating effectively across teams Demonstrated diplomacy and tact in working with internal and external partners A strong customer service mindset and a flexible, proactive “can-do” attitude Willingness to provide occasional support outside of regular business hours, as needed What we’re offering The Base Salary range for this level is as follows: $60,000 - $95,000. Individual compensation and placement of this role in the range is based on different factors unique to each candidate, including but not limited to relevant experience, skills, demonstrated competencies, and internal equity as they relate to the role. Competitive compensation Numerous opportunities for professional growth and development A flexible work environment combining in office collaboration and remote working Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year Employee discount programs including Edvantage and Perkopolis At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'. How to apply Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application. Accommodations are available upon request ([email protected]) for candidates with a disability taking part in the recruitment process and once hired. Candidates must be legally entitled to work in the country where this role is located. Ontario Teachers’ may use AI-based tools to assist in screening and assessing applicants for this position. These tools may help us identify candidates whose skills and experience align with Ontario Teachers’ objectives by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making. To learn more about how Teachers’ uses AI with your personal information, please visit our Privacy Centre. Functional Areas: Administration Vacancy: Current Requisition ID: 6984 #LI-RM1